Top 25 Productivity Management Software in 2024

Are you struggling to complete multiple tasks before deadlines?

Does manually summarizing projects or documents consume 1-2 hours of your productive time?

Are you finding it challenging to connect and collaborate with remote team members in different time zones?

If so, you're not alone.

Many of us find ourselves tangled in a web of projects, tasks, and communication channels, which often hampers our productivity.

In fact, the global Productivity Apps market size was valued at USD 9,420.35 million in 2022 and is expected to expand at a CAGR of 9.2% during the forecast period, reaching USD 15,971.55 million by 2028.

Unfortunately, we can't clone ourselves to get everything done on time. That's where Productivity Management Software comes into play.

Below, we've compiled a diverse array of tools to help you manage your projects, schedule your calendar, eliminate distractions, and streamline communication.

Let's get started!

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What are Productivity Tools?

Productivity tools are software applications, platforms, or physical devices designed to help individuals or teams work more efficiently and effectively.

These tools aim to streamline tasks, manage time, and enhance collaboration in various aspects of work and life.

Productivity tools come in various forms and serve diverse purposes, including project management, time tracking, communication, file organization, note-taking, and more.

Here are some common types of productivity tools:-

1. Project management: These tools help teams organize, measure & track tasks, set deadlines, allocate resources, and monitor progress on projects. 

2. Time management: These tools assist individuals in managing their time more effectively by tracking time spent on tasks, setting reminders, and scheduling activities. 

3. Communication: These tools facilitate communication and collaboration among team members, whether through instant messaging, video conferencing, or email. 

4. File management: These tools help organize and store files efficiently, making it easy to access and share documents, images, videos, and other digital assets. 

5. Note-taking: These tools enable users to capture, organize, and retrieve notes, ideas, and information quickly and easily. 

6. Workflow automation: These tools automate repetitive tasks and processes, allowing users to save time and focus on more critical activities. 

7. Mind mapping tools: These tools help users visually organize and brainstorm ideas, concepts, and information, fostering creativity and improving problem-solving. 

8. Task management: These tools assist individuals in organizing and prioritizing tasks, setting deadlines, and tracking progress to increase productivity. 

9. Collaboration:: These tools enable real-time collaboration on documents, spreadsheets, presentations, and other types of content among multiple users. 

10. Personal productivity apps: These apps are designed to enhance personal productivity by offering features such as goal setting, habit tracking, meditation guides, and motivational tools. 

Overall, productivity tools play a crucial role in helping individuals and teams streamline their workflows, manage their time effectively, and achieve their goals more efficiently.

 

Top 25 Productivity Management Software to Try in 2024

Here are some of the top 25 productivity management software to try -:

1. Kroolo - Integrated productivity platform

Kroolo is one of the best productivity management powered by AI. This tool lets you create and manage multiple orkspace, projects, tasks, goals, documents, collaboration, and chats all united in one seamless hub.

From managing multiple tasks to summarizing long-form documents and creating projects using AI, this tool has been covered.

Best known for its supercharged Kroo AI that gets more tasks done in less time just by entering or voicing your prompt. So, what used to take minutes, takes seconds with Kroolo’s AI.

Features

✅ Smart notifications: Receive all your due or overdue task notifications in one centralized location. No more scattered notifications.

✅ Visualization board: Create multiple project boards, tasks, and subtasks, and view them in a List or Kanban board format for enhanced decision-making.

✅ Integrations: Access over 20 integrations and streamline your workflow by integrating all your favorite apps into Kroolo for FREE. No subscription is required.

✅ Move projects across workspaces: Effortlessly transfer projects between Workspaces without the need to recreate or duplicate them. Experience seamless project management across multiple Workspaces.

✅ Import files to docs: Streamline your document management by importing files from various sources such as your laptop, Dropbox, Google Drive, Confluence, etc., into a single Workspace using Kroolo Doc Importer.

 

2. Bit.ai - Best for document management

via Bit.ai

Bit.ai is renowned as a leading productivity management software, offering innovative solutions for collaborative teamwork and document management. This tool lets you create dedicated spaces for different teams and with AI power you can generate content like a breeze.

Features

• Enables teams to work together on documents simultaneously
• Supports embedding of various media types (videos, PDFs, maps, etc.) directly into documents

• Facilitates efficient document management with folders, workspaces, and tagging systems for easy retrieval

• Offers a centralized content library to store and manage digital assets

 

3. Fleep - Best for seamless collaboration

via Fleep

Fleep is a leading productivity tool designed to streamline communication and collaboration among teams.  It offers easy email integration making it a special messaging tool that helps you talk without dealing with long email chats. It also makes sharing files easier, so you can send and get important info quickly.

Features

• Offers integrated messaging and task management
• Facilitates team and project-based communication, keeping discussions contextually relevant
• Provides robust file sharing, storage, and easy document retrieval within conversations
• Syncs conversations and tasks across all devices, ensuring workspace access from anywhere

 

4. EverHour - Best for time tracking 

via EverHour

Everhour is a comprehensive, user-friendly time tracking and employee productivity management software designed to boost productivity for individuals and teams. It integrates seamlessly with other project management applications, providing real-time insights into work hours, budget tracking, and project progress. Typically, it makes sure you're always on top of your tasks.

Features

• Offers accurate time tracking to monitor task and project durations effortlessly
• Provide seamless integration with Asana, Trello, Basecamp, and more
• Offers detailed reports for insights into team performance, project progress, and financial status
• Establish project budgets for real-time financial monitoring

 

5. Skype - Best for communication over video calls

via Skype

Skype is a versatile communication tool that has made significant strides in connecting people worldwide. Whether it's for personal conversations or professional meetings, Skype provides a platform where users can engage in voice and video calls, text chats, and file sharing, all within a user-friendly interface.

Features

• Offers high-quality calls between devices, ensuring global connectivity
• Real-time text chats for quick discussions when calls aren't possible
• Share documents or slides during calls for better collaboration
• Easy way to send documents, photos, or videos to others without separate services

 

6. Harvest - Best for time tracking 

via Harvest

Harvest is a robust time-tracking and invoicing tool designed to simplify the process of tracking hours and managing projects. It stands out as a highly intuitive platform that effortlessly integrates with a multitude of other tools, enhancing productivity and offering deep insights into project time management and budgeting.

Features

• Offers easy-to-use time tracking for logging hours on projects in real-time or later
• Simplifies generating invoices from tracked time and expenses, and enables online payments via PayPal and Stripe
• Provides detailed reporting tools for insights on project budgets, team time allocation, and billable hours
• Integrates with tools like Slack, Trello, and Asana for seamless workflow

 

7. Box Notes - Best for collaboration on docs

via Box Notes

Box Notes is an intuitive, real-time collaborative tool that caters to teams seeking highly effective and streamlined communication. This online note-taking tool simplifies note creation and sharing and offers extensive templates to ease your work. Its interactive commenting and live editing features ensure efficient teamwork and idea spread among the team.

Features

• Team can co-edit documents simultaneously, witnessing changes & contributions live
• Users can assign tasks, set due dates, and track progress directly within a document
• Offers secure document sharing
• Keeps a comprehensive version history for each document, allowing users to track & revert to previous versions

 

 

8. Time Doctor - Best for tracking productivity 

via Time Doctor

Time Doctor is a powerful time-tracking and productivity-monitoring software designed for both individuals and teams. It aims to enhance productivity by offering insights into how time is spent during work hours.

Features

• Enables automated time tracking
• Sends alerts for potential distraction
• Provides comprehensive reports on time spent, applications used, and websites visited
• Integrates project features for efficient resource allocation and cost-tracking

 

9. Shift - Best for streamlining accounts & apps

via Shift

Shift is a pivotal tool in streamlining email and app management for professionals juggling multiple accounts and applications. This tool gives you a unified interface for managing multiple apps and email accounts in one central hub.

Features

• Manage multiple email accounts in one interface, no need to switch between apps
• Seamlessly integrates with 1000+ web apps and services like Slack, Trello, and Google Docs
• Create personalized workspaces to organize accounts and apps by project or client
• Customizable settings keep users alert to important emails and updates

 

10. Pumble - Best for team communication 

via Pumble

Pumble is a powerful team communication platform that streamlines collaboration and enhances productivity. With its intuitive interface and robust features, Pumble simplifies team messaging, file sharing, and task management.

Whether you're in the office or working remotely, Pumble keeps everyone on the same page. No more scattered messages or lost files. It's like having your team right by your side, wherever you are.

Features

• Offers seamless real-time messaging for efficient team communication
• Use channels for easy conversation organization by topic, project, or department
• File sharing and collaboration
• Offers cross-platform accessibility

 

11. TickTick - Best for task management 

via TickTick

TickTick is the best to-do list app for task management designed to help users organize their lives better, both personally and professionally. With its user-friendly interface, simple and structured project organization, and wide range of functionalities, TickTick has emerged as a go-to app for individuals looking to enhance their productivity.

Features

• Users can create tasks, assign them to specific dates, and organize these tasks into different lists or projects
• Allows users to set reminders and deadlines for tasks
• Share task lists or projects with team members, assign tasks to others, and track progress collaboratively
• Available for iOS, Android, Mac, Windows, and Web

 

12. SavvyCal - Best for scheduling meetings

via SavvyCal

SavvyCal makes scheduling meetings less of a chore and more of a seamless part of your productivity workflow. It's a scheduling tool designed for the modern professional, focusing on ease of use and flexibility. This tool lets you share your availability and find the best time to connect with your team, client, or colleague.

Features

• Overlays your calendar on a recipient's, simplifying finding mutual availability without lengthy communication
• Generate custom scheduling links instantly, letting recipients pick a convenient time based on your live availability
• Automatically detects and adjusts for time zones for an international meeting
• Seamlessly integrates with Google Calendar, Outlook, and Zoom

 

13. Habitica - Best habit tracker app

via Habitica

Habitica takes the monotony out of daily chores and tasks by injecting the excitement and engagement of a role-playing game. Users can create their avatars, level up, and earn rewards as they complete personal or professional tasks, making productivity feel like an adventure.

This innovative approach not only makes task management enjoyable but also leverages the motivational power of gaming to foster long-term habit formation and improve productivity.

Features

• Offers real-life task integration
• Utilize game mechanics to make task completion more enjoyable and rewarding

• Includes in-game rewards and penalties
• Allows users to create and personalize their character within the game

• Users can level up their avatar by completing tasks, enhancing the sense of achievement

 

14. Freedom - Best for blocking distracting websites & apps

Freedom is a cutting-edge app aimed at boosting your productivity by eliminating distractions on your digital devices. It allows you to block distracting websites, apps, and even the internet itself across all your devices simultaneously, ensuring that you stay focused on your work.

Features

• Offers multi-device synchronization across all your devices for a unified focus
• Provide customizable blocklists to eliminate social media, specific websites, or email distractions
• Schedule distraction-free sessions in advance for better workday planning and set recurring sessions
• Locked Mode adds an extra layer of discipline by preventing the end of a block session once started

 

15. Pushbullet - Best for connecting devices 

Pushbullet is an innovative app designed to bridge the gap between your various devices, making it easier to share files, links, and notifications between your computer and phone seamlessly.

Whether it's a photo from your phone to your computer or a document from your laptop to your smartphone, Pushbullet makes transferring files as easy as clicking a button.

Features

• Get phone notifications on your computer for quick responses
• Text from your computer using your phone number with Pushbullet
• Copy on one device, paste on another with Universal Clipboard

 

16. 1Password - Best password manager 

1Password is an invaluable tool for maintaining online security and managing passwords effortlessly. It serves as a secure vault for your passwords, allowing you to access all your online accounts with a single master password.

Features

• Uses end-to-end encryption to keep your data secure
• Offers cross-platform compatibility for PC, Mac, iOS, and Android
• Store and autofill passwords, personal info, and payment details for quicker, safer online shopping
• Offers two-factor authentication (2FA) for added account security

 

17. Cyfe by Traject - Best all-in-one business dashboard

via Cyfe by Traject

Cyfe by Traject is an all-in-one business dashboard app designed to help you monitor and analyze data scattered across all your online services like Google Analytics, Salesforce, AdSense, MailChimp, Amazon, Facebook, WordPress, and more. It simplifies the process of gathering and interpreting vast amounts of data by bringing it all under one roof.

Features

• Provides various pre-built widgets to easily visualize your data across platforms
• Create tailored dashboards focusing on marketing, client support, web analytics, or project management
• Offers real-time reporting for informed decision-making
• Offers insights into trends over time and aids in predicting future performance

 

 

18. Canva - Best for graphic designing 

Canva is an intuitive, user-friendly graphic design tool that revolutionizes the way individuals and businesses create digital assets. From professional-looking presentations to eye-catching social media posts, Canva offers a vast library of templates, images, fonts, and design elements that cater to all levels of design skills.

Features

• Simplifies design with its user-friendly drag-and-drop feature, ideal for beginners
• With thousands of templates, Canva enables quick design creation for various purposes
• Promotes teamwork by allowing real-time editing and commenting by multiple users
• For consistent business designs, Canva's Brand Kit stores and applies logos, colors, and fonts

 

19. Superhuman- Best for email management

via Superhuman

Superhuman is a revolutionary email client aiming to transform how professionals manage their inboxes. It promises to cut email management time in half by providing lightning-fast speed, intuitive keyboard shortcuts, and AI-powered project tools to sort, prioritize, and respond to emails efficiently.

Features

• Uses AI to categorize and respond to emails swiftly, suggesting replies based on context
• Read status indicator shows when emails are read, providing insights into recipient engagement for effective follow-ups
• Offers customizable keyboard shortcuts to match users' workflows
• Designed for faster email management, thereby minimizing lag and frustration

 

20. Userguiding - Best for product walkthrough 

via UserGuiding

UserGuiding is a powerful platform designed to simplify the process of user onboarding and improve the overall user experience within digital products.

By enabling the creation of interactive guides, tips, and walkthroughs, UserGuiding helps to enhance user engagement and increase software adoption rates without requiring any coding knowledge.

Features

• Effortlessly design onboarding flows without technical expertise
• Offers tailored onboarding for each user segment
• Get comprehensive user interaction analytics

 

21. Strides - Best for tracking goals & habits

Strides is a versatile app designed for tracking all your goals and habits in one place, helping you stay on top of everything that matters. Whether it’s financial goals, exercise, reading, or any other habit you’re looking to build or maintain, Strides gives you the tools you need.

Features

• Intelligently notifies you at optimal times based on your scheduling preferences
• Set up any goal - daily habit, project, or target. Track anything in one app
• Get clear insights with charts and detailed reporting feature
• Prioritize what's important, see your progress easily across different goals in customized dashboards

 

22. Brain.fm- Best focus-enhancing app

Brain.fm is an innovative application designed to enhance your mental state through music. Scientifically engineered music tracks steer your brain into desired states of mind, be it deep focus, relaxation, or sleep. Unlike regular music platforms, Brain.fm uses AI to compose music that's specifically intended to improve brain function and productivity.

Features

• When you use the app, select your desired mental state to get specially curated music that helps you reach that state more effectively than regular music
• Music tracks are not just enjoyable; they're created with input from neuroscientists to ensure they impact your brain's activity as intended
• Whether you need to concentrate, unwind, or sleep, Brain.fm has a mode for you with tracks optimized for your mental state
• Start with a free trial to experience the benefits firsthand. Afterward, subscribe for unlimited access to all features and tracks

 

23. Loom - Best for video messaging 

via Loom

Loom is a video messaging tool that has revolutionized the way we communicate in the workplace. By allowing users to create and share video messages, it effectively bridges the gap between text-based emails and real-time video calls.

Features

• Lets you convey messages via video, simplifying the expression of complex ideas or clear instructions
• Bring a personal touch to digital communication, improving understanding among team members and clients
• Recipients can view videos at their convenience, providing flexibility unmatched by live meetings or calls
• With screen sharing and annotations,  enhance message clarity by highlighting key information and guide

 

24. Pocket - Best bookmarking app 

via Pocket

Pocket is a remarkable tool designed for those who love reading but struggle to find the time. It allows you to save articles, videos, and stories from any publication, page, or app with a simple click. This makes it incredibly convenient to capture the content you come across during the day but don't have immediate time to explore.

Features

• Makes your saved content available offline so you can catch up on your reading anytime, anywhere
• Doesn’t just store your content; it also learns from your saving habits to recommend articles it thinks you'll love, turning your feed into a personalized magazine
• Helps you organize and find saved content, through
• For users who prefer audio, Pocket offers a feature that converts your saved articles into a listenable format

 

25. Clean Email - Best online bulk email cleaner

via Clean Email

CleanEmail is an innovative solution geared towards managing your inbox more effectively and ensuring that your email environment supports, rather than hinders, productivity. With an overwhelming influx of emails becoming a daily challenge for many professionals, CleanEmail steps in to organize and declutter your inbox with ease.

Features

• With smart filters sort emails with intelligent algorithms, simplifying inbox management
• Organizes your inbox without reading emails, ensuring privacy
• Easily unsubscribe and block spam, keeping your inbox clutter-free
• Create custom rules for auto-organizing emails, boosting productivity

 

Why Kroolo is the Best Productivity Management Software?

Kroolo is one of the best AI-first productivity management software for several reasons -:

1. Multiple workspaces

Craft as many workspaces as you can - Product, Engineering, Sales, Marketing, HR, Finance and manage them all in ONE place.

2. Project management

Create project boards, tasks, and sub-tasks in 6 seconds using text or voice prompts and summarize them instantly. Importantly, monitor and visualize your projects in one dashboard.

Embed multiple Apps in the project - Google Docs, Sheet, and Figma files. 

Easy to move projects across Workspaces, without having to re-create or duplicate the project across Workspaces

3. Goal management

Create as many personal or team goals using text or voice prompts and monitor them with objective & key results (OKRs) in a single dashboard.

4. Document creation

Create a document using text or voice prompts that can be further refined like Re-generate, Re-write, Make longer, or Shorter.

Using Kroolo AI, you can instantly summarize the Doc and ask specific questions regarding the Doc. Save hours to analyze and summarize.

5. Team management & collaboration

Customize teams with defined roles, add members, and tailor settings to create personalized workspaces. Foster collaboration through channels, threaded discussions, and flexible communication options. Kroolo ensures seamless teamwork with features like replies, forwards, reactions, and file attachments - all managed centrally for optimal efficiency.