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Project management and AI search for higher education.

Run accreditation, admissions, research and campus projects in Kroolo Work. Ask across policies, handbooks and committee minutes in Kroolo Search, with access following your existing permissions.

Academic operationsAccreditation readinessCited answers
Ask KrooloKroolo Search
Which departments are behind on accreditation documents?
Answer
3 of 14 departments are behind on accreditation documents. Engineering is missing two programme reviews, and Arts has not uploaded faculty credentials 1. The accreditor needs both by the submission date 2.
1Accreditation tracker2Accreditation standards
Fall term readinessKroolo Work
Course schedule
On track
Faculty onboarding
In progress
Room allocation
At risk
The problem

Academic work runs on email and spreadsheets.

42%
of research time goes to administrative tasks such as forms and meetings.
30%
of work time is spent searching for information.
Today · scattered
Accreditation
Admissions
Research
Policies
Campus IT
With Kroolo · one workspace
AccreditationEvidence attached to tasks all year
AdmissionsOne pipeline with owners and stages
ResearchMilestones, budgets and effort in one plan
PoliciesAsk in plain language, get a cited answer
Campus ITPlans with owners and dependencies
The platform

One platform runs the work. One finds the answers.

Kroolo Work
Plan, execute and deliver
Sprint progress
Accreditation checklists
Admissions and enrolment pipelines
Research grants
Faculty hiring pipelines
Campus IT and EdTech
One set of
permissions
Kroolo Search
Ask anything, then act on it
What is blocking this quarter?
3 sourcesCitedPermission-aware
Ask in plain language
Cited answers
Permissions before AI
50+ connectors
Action agents
Use cases

Where Kroolo goes to work.

Six workflows academic teams run on Kroolo Work and Kroolo Search.

Accreditation
Evidence gathered all year, not the week before

Turn standards into checklists with owners and evidence, so reviews stop being a scramble.

Standards checklists: One task per requirement with an owner and due date.
Evidence on tasks: Attach documents where the work happens.
Risk AI agents: Automatically flag departments that are behind on accreditation documentation.
Accreditation reviewLive
To collect
Programme reviews
Due Fri
Faculty credentials
Overdue
In review
Assessment samples
Under review
Learning outcomes map
Under review
Submitted
Self-study report
Filed
Financial statements
Filed
Kroolo Work · the work layer

How academic and campus operations move.

Four workflows education teams run in Kroolo Work, from admissions to accreditation.

Admissions and enrolment
EnquiryApplicationReviewOfferEnrolled
Automated: Missing documents are chased automatically, and reviewers are assigned by programme.
Result: One pipeline instead of inboxes and spreadsheets.
Accreditation and reporting
StandardsEvidenceReviewGapsSubmit
Automated: Standards become checklists with owners across departments.
Result: Evidence gathered all year.
Research grants
ProposalAwardMilestonesSpendReport
Automated: Milestones and reporting deadlines create tasks for the PI and finance.
Result: Grants delivered on time and on budget.
Faculty hiring
PostingScreenInterviewOfferOnboard
Automated: Committee tasks and interview schedules follow a template.
Result: Hiring pipelines without the inbox.
Kroolo Search · the data layer

Questions your data answers, with the source attached.

Staff, faculty and students ask in plain language and get an answer from the approved source.

Where the data lives
Google Docs
Google Drive
Google Sheets
Google Calendar
SharePoint
OneDrive
Kroolo Search
One index across handbooks, policies, course catalogues and committee minutes. Permissions enforced at retrieval.
ConnectorsKnowledge graphACLs
What teams get
Cited answers
Every answer links to its source
AI agents
Act within the asker's permissions
Kroolo Work
Findings become tasks with owners
What is the policy for deferring a semester?
Answer
Students may defer up to two semesters with approval from their programme director 1. Scholarship holders must also confirm with financial aid 2.
1Academic handbook2Financial aid FAQ
Which departments are behind on accreditation documents?
Answer
3 of 14 departments are behind. Engineering is missing two programme reviews and Arts has not uploaded learning outcomes 1.
1Accreditation tracker
What did the curriculum committee decide about the new data course?
Answer
The committee approved the course for next autumn, subject to a prerequisite review 1. The action owner is the department chair 2.
1Committee minutes2Chair follow-up
Which grants have milestones due this quarter?
Answer
5 grants have milestones due this quarter. 2 need budget reallocation approval 1.
1Grants register
Work meets data

An accreditation gap, closed before the visit.

Search finds what is missing, Work gets it done, and the evidence stays attached.

1Kroolo Search
Search finds the gap

A dean asks which departments are behind. Kroolo returns 3 and cites the tracker.

2Kroolo Work
Work assigns evidence

Each missing item becomes a task for the department chair with a deadline.

3AI agent
Agent follows up

The policy agent reminds owners and drafts the missing summaries.

4Approver
Dean approves

The dean reviews and signs off completed evidence.

5Kroolo Search
Search serves the visit

During the visit, ask for any standard and get the evidence cited.

The result: Accreditation evidence complete early, with no end-of-cycle scramble.
AI agents

Meet your new AI team.

Use pre-built agents or build your own with the no-code agent builder. Each one works inside your permissions.

Admissions agent

Checks applications for missing documents and follows up with applicants.

Followed up on 42 applications
Policy agent

Answers staff and student questions from handbooks, with citations.

Answered 64 questions today
Accreditation agent

Tracks evidence against each standard and chases departments.

Collected 9 documents
Research agent

Summarises grant status and flags upcoming deliverables.

Flagged 2 reports due
Meet the agents
Roles

Built for academic excellence.

Empowering every role from the chancellor's office to the classroom.

Leadership
Executive campus visibility

Get a holistic view of academic performance, hiring pipelines and strategic initiatives across all departments without waiting for monthly reports.

Portfolio dashboards: Track budget utilization and project completion rates across Engineering, Arts and Sciences.
Risk AI agents: Automatically flag departments that are behind on accreditation documentation.
Strategic alignment: See how faculty initiatives align with the university's 5-year plan.
Campus overviewLive
Departments
18
Initiatives
7
Behind on accreditation
2
Engineering
On track
Arts
Docs due
Sciences
On track
Integrations

Connects to the tools your campus already runs on.

50+ native integrations across documents, file storage, communication and data platforms.

Google DocsGoogle DriveGoogle SheetsGoogle CalendarSharePointOneDriveMicrosoft TeamsOutlookSlackZoomTypeformPower BIGoogle DocsGoogle DriveGoogle SheetsGoogle CalendarSharePointOneDriveMicrosoft TeamsOutlookSlackZoomTypeformPower BI
See all integrations
Security and governance

Secure by design. Governed by default.

Your proprietary data stays your own. Agents operate within your workspace permissions, and every action is traceable.

ACL before AI

Permissions are enforced at retrieval, so people only get answers from what they already have access to.

No training on your data

Your content is never used to train models. Tenants are isolated.

Cited and auditable

Every answer shows its sources, and activity is audited by default.

Deploy where you need it

Run on AWS, Azure, GCP or on-prem, with SSO through Azure or Google.

SOC 2ISO 27001GDPRNIST AI RMFISO/IEC 42001EU AI Act
Read the Responsible AI Framework

FAQs on Kroolo for Education

Can Kroolo Search answer from handbooks and policies while respecting access?
Yes. Kroolo Search enforces access control lists and role-based access at retrieval, so the AI only sees what the person asking is already allowed to see. Answers cite their sources.
Is our data used to train models?
No. Customer data is not used to train third-party foundation models, and each organisation's data is isolated.
Where can Kroolo run?
Kroolo cloud runs on AWS, with US East as the primary region. You can also run it on Azure, GCP or on-prem, with SSO through Azure or Google.
How long does it take to go live?
Kroolo Search connects to the systems you already use through 50+ native connectors.
Can we bring our own model?
Yes. Kroolo supports bring-your-own-model and key, and routes between Claude, Gemini and GPT.

Put more time into teaching and research.

Plan the work and find the answer in one place, so less of the day goes to chasing paperwork.

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