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Project management and AI search for healthcare teams.

Plan service launches, staffing, accreditation and facilities in Kroolo Work. Ask across protocols, policies and committee minutes in Kroolo Search, with access controlled by who is allowed to see what.

Clinical operationsAccreditation readinessCited answers
Ask KrooloKroolo Search
Which departments are behind on accreditation evidence?
Answer
3 of 11 departments are behind on accreditation evidence. Radiology and Pharmacy are missing infection-control logs, and Cardiology has two overdue audits 1. The standard requires the logs by month end 2.
1Accreditation tracker2Infection control policy
Cardiology wing launchKroolo Work
Equipment installation
Done
Staff onboarding
In progress
Regulatory sign-off
Waiting
The problem

Clinical teams spend too much of the day away from patients.

27%
of the physician workday is spent in direct clinical face time with patients.
~2 hrs
of EHR and desk work for every hour of face time with patients.
30%
of work time is spent searching for information.
Today · scattered
Staffing
Protocols
Accreditation
Facilities
Visibility
With Kroolo · one workspace
StaffingOne workload view with leave and attendance
ProtocolsAsk in plain language, get a cited answer
AccreditationEvidence attached to tasks all year
FacilitiesIntake forms routed with due dates
VisibilityLive executive dashboards
The platform

One platform runs the work. One finds the answers.

Kroolo Work
Plan, execute and deliver
Sprint progress
Service-line and facility projects
Staffing
Accreditation checklists
Intake forms and automations
Executive dashboards
One set of
permissions
Kroolo Search
Ask anything, then act on it
What is blocking this quarter?
3 sourcesCitedPermission-aware
Ask in plain language
Cited answers
Permissions before AI
50+ connectors
Action agents
Use cases

Where Kroolo goes to work.

Six workflows healthcare teams run on Kroolo Work and Kroolo Search.

Clinical programs
Launch new services on schedule

Plan equipment, hiring, training and regulatory sign-off for a new wing or service line in one plan, with budgets and risks alongside.

Plans with dependencies: Sequence installation, onboarding and sign-off on a single timeline.
Budget vs actual: See spend against plan for every project.
Risk register: Flag delays early, with an owner on every risk.
Cardiology wing launchLive
Workstreams
8
At risk
2
Delayed
1
Equipment installation
On track
Staff onboarding
In progress
Regulatory sign-off
Waiting
Kroolo Work · the work layer

How clinical operations and administration move.

Four workflows healthcare teams run in Kroolo Work, from service launches to accreditation, without chasing email.

Service line and clinic launches
PlanSpace and kitStaffingGo-live checkOpen
Automated: Tasks for facilities, biomedical, IT and HR are created from a launch template with dependencies.
Result: A launch plan every department can see, with the blockers visible early.
Accreditation and survey readiness
StandardsEvidenceGap reviewRemediateSurvey
Automated: Each standard becomes a checklist owned by a department, with reminders ahead of review dates.
Result: Evidence collected all year, so survey week is a review, not a scramble.
Staffing and credentialing
RequisitionCandidateCredential checkOnboardActive
Automated: Credential and licence expiries create renewal tasks before they lapse.
Result: No clinician scheduled on an expired credential.
Facilities and equipment requests
RequestTriageAssignFixVerify
Automated: Requests are triaged by urgency and routed to the right team automatically.
Result: Faster turnaround and a clear history for each asset.
Kroolo Search · the data layer

Questions your data answers, with the source attached.

Staff ask in plain language and get an answer from the approved document, scoped to what their role is allowed to see.

Where the data lives
Microsoft Teams
SharePoint
Outlook
Google Drive
Slack
ServiceNow
Kroolo Search
One index across protocols, policies, committee minutes and operational systems. Permissions enforced at retrieval.
ConnectorsKnowledge graphACLs
What teams get
Cited answers
Every answer links to its source
AI agents
Act within the asker's permissions
Kroolo Work
Findings become tasks with owners
What is our protocol for escalating a failed sterilisation cycle?
Answer
Quarantine the affected load, notify the infection prevention lead and log the cycle 1. The reprocessing checklist applies before any instrument returns to use 2.
1Sterile processing SOP2Infection prevention checklist
Which departments are behind on accreditation evidence?
Answer
3 of 14 departments are behind. Radiology is missing two policy reviews and Pharmacy has an open medication-safety item 1.
1Accreditation tracker
Which staff licences expire in the next 60 days?
Answer
12 licences expire in 60 days, 5 in nursing and 4 in allied health. Renewal tasks are open for 9 of them 12.
1Credential register2HR renewal notices
What did the quality committee decide about falls prevention?
Answer
The committee approved a hourly rounding protocol on two pilot wards, with a review in 90 days 1. Owners and dates are in the action log 2.
1Quality committee minutes2Falls prevention plan
Work meets data

An expiring credential, caught before it becomes a risk.

Data surfaces the risk, work resolves it, and the record is ready for the next survey.

1Kroolo Search
Search surfaces risk

A manager asks which licences expire in 60 days. Kroolo lists 12 and cites the register.

2Kroolo Work
Work opens renewals

A renewal task is created per clinician with the licence body, date and owner.

3AI agent
Agent reminds

The HR agent messages each clinician and escalates to their manager if untouched.

4Approver
Approver verifies

HR verifies the new licence and closes the task.

5Kroolo Search
Search proves compliance

At survey, ask for current credentials by department and receive a cited list.

The result: No lapsed credentials, and evidence ready at any time.
AI agents

Meet your new AI team.

Use pre-built agents or build your own with the no-code agent builder. Each one works inside your permissions.

Staffing agent

Watches workload and leave and flags coverage gaps before a shift starts.

Flagged 3 coverage gaps
Protocol agent

Answers questions from approved protocols and policies, with citations.

Answered 41 questions today
Accreditation agent

Collects evidence against each standard and chases the owner.

Collected 12 documents
Facilities agent

Triages maintenance requests and follows vendors to completion.

Routed 9 requests
Meet the agents
Roles

Built for healthcare leaders.

Empowering every role from the clinic to the C-suite.

Clinical
Clinical efficiency at a glance

Gain a holistic view of clinical operations. Monitor departmental efficiency, staffing risks and new treatment rollouts in one executive dashboard.

Operational health: Track the status of clinical trials and new service line launches across the network.
Risk AI: Automatically flag departments that are overburdened or delayed in reporting.
Strategic alignment: Ensure medical initiatives align with the hospital's quality of care goals.
Clinical operationsLive
Clinical trials
12
Service launches
5
Departments at risk
2
Cardiology wing
On track
Radiology reporting
Delayed
ER staffing
On track
Integrations

Connects to the tools your hospital already runs on.

50+ native integrations across file storage, communication, ticketing and data platforms.

Microsoft TeamsSharePointOutlookGoogle DriveSlackServiceNowJira Service ManagementFreshserviceTypeformDocuSignPower BIGoogle CalendarMicrosoft TeamsSharePointOutlookGoogle DriveSlackServiceNowJira Service ManagementFreshserviceTypeformDocuSignPower BIGoogle Calendar
See all integrations
Security and governance

Secure by design. Governed by default.

Your proprietary data stays your own. Agents operate within your workspace permissions, and every action is traceable.

ACL before AI

Permissions are enforced at retrieval, so people only get answers from what they already have access to.

No training on your data

Your content is never used to train models. Tenants are isolated.

Cited and auditable

Every answer shows its sources, and activity is audited by default.

Deploy where you need it

Run on AWS, Azure, GCP or on-prem, with SSO through Azure or Google.

HIPAASOC 2ISO 27001GDPRNIST AI RMFISO/IEC 42001
Read the Responsible AI Framework

FAQs on Kroolo for Healthcare

Can Kroolo Search answer from protocols and policies while respecting access?
Yes. Kroolo Search enforces access control lists and role-based access at retrieval, so the AI only sees what the person asking is already allowed to see. Answers cite their sources.
Does Kroolo meet healthcare security requirements?
Kroolo's security programme covers HIPAA, SOC 2, GDPR and ISO 27001. Share your requirements and we will walk through how they apply to your setup.
Is our data used to train models?
No. Customer data is not used to train third-party foundation models, and each organisation's data is isolated.
Where can Kroolo run?
Kroolo cloud runs on AWS, with US East as the primary region. You can also run it on Azure, GCP or on-prem, with SSO through Azure or Google.
How long does it take to go live?
Kroolo Search connects to the systems you already use through 50+ native connectors.
Can we bring our own model?
Yes. Kroolo supports bring-your-own-model and key, and routes between Claude, Gemini and GPT.

Give clinical teams their time back.

Plan the work and find the answer in one place, so more of the day goes to patients.

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