Time tracking and timesheets: track the hours, bill the work.

Start a timer from any task or fill in your timesheet by hand. Approve hours and expenses, turn them into client invoices and manage time off, all in the same workspace as your projects.

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Track timeTimesheetClientsInvoicesExpensesTime offReports

00:42:18Homepage copy review

DailyWeeklyBiweeklyMonthly◀ Oct 19 – 23 ▶+ Add entry

TaskMon 19Tue 20Wed 21Thu 22Fri 23Total

Homepage copy reviewWebsite relaunch2.01.5–3.00.77.2

Fix checkout timeoutCheckout v23.04.02.5––9.5

Client onboarding callNorthwind Traders1.0–1.51.0–3.5

Sprint planningPlatform–2.0––1.03.0

Total6.07.54.04.01.723.2

● Billable 18.5h● Non-billable 4.7hCapacity 40hSubmit for approval

What you can manage

Hours, money and leave, in one place.

Time tracking sits in the same workspace as your projects, resourcing and financials, so hours are logged against the work itself.

Timers and timesheets

Start a timer on a task or enter hours by hand, by day, week, two weeks or month.

Approvals

Submitted timesheets and expenses go to a manager. Admin entries are approved automatically.

Clients

Currency, contacts, linked projects and FTE or block-of-hours agreements per client.

Invoices

Turn tracked time and expenses into an invoice and email it as a PDF.

Expenses

Log billable or non-billable costs with the receipt attached.

Time off

Request a full or half day under a leave policy, approved in the same place.

Timers

Press play, get back to work.

Add a task to your timesheet and press Play. The timer runs at the top of the screen while you work, and Stop drops the time into your timesheet. Forgot to start it? Type the hours, or set a start and end time.

One-click start and stop on any task in your timesheet

Hours typed as decimals, like 2.5

A note on every entry

01:12:09Fix checkout timeout Stop

Add entry

Tasks from your projects

✓Fix checkout timeoutCheckout v2

✓Release notes draftCheckout v2

Sprint planningPlatform

Add task

Release notes draft · Thu 22🕒 Set time

Start

09:30

End

10:45

Hours

1.25

📝 Note: paired with QA on the Safari repro.

Week of Oct 19DailyWeeklyBiweeklyMonthly

◀ Previous weekFilter: All projects ▾Import / Export ▾

Capacity 8h

Mon6.0h

Tue7.5h

Wed4.0h

Thu 22 · 4.0h
Billable 3.0h
Non-billable 1.0h
Capacity 8h

Thu4.0h

Fri1.7h

● Billable 18.5h● Non-billable 4.7h23.2h this week

Timesheets

Your week, at a glance.

See each task, its project and the hours per day. Switch between daily, weekly, biweekly and monthly views, step back to earlier weeks, and hover over a day to split billable from non-billable time against capacity. Moving from Clockify? Connect Clockify to bring your time entries across.

Daily, weekly, biweekly and monthly views

Filter by project and search by task

Import and export timesheets as CSV

Approvals

Submitted, reviewed, approved.

Submitted timesheets and expenses enter an approval workflow, and a manager signs them off. Admin submissions are approved automatically, so owners are not waiting on themselves.

Approval workflow for timesheets and expenses

Admin submissions approved on submit

Time-off requests approved or rejected in one click

Waiting for approval3 items

Priya Nair

Timesheet · Oct 19 – 23

38.5hApprove

Marco Bianchi

Expense · Taxi to the client workshop

€184Approve

Lena Fischer

Time off · Fri 30, first half

0.5 dayApprove

✓ Admin timesheets and expenses are approved as soon as they are submitted.

Clients

Every client, ready to bill.

Add a client with a preferred currency, contacts and address, link their projects and the team that serves them, and choose an FTE or block-of-hours agreement. One FTE defaults to 160 hours.

Currency, contacts and linked projects

FTE or block-of-hours agreements with client budgets

Privacy settings and CSV import for client lists

Northwind Traders

Client since March

🔒 Team only

Preferred currency

EUR

Agreement

Block of hours · 120h

Contact

Dana Cole, Operations

Country

Germany

Linked projects

Website relaunchQ4 campaign

Client servicing teamARMBLF

Budget used86h of 120h

Your logo

Invoice

INV-0042

Draft

Bill to

Northwind Traders

Period

Oct 1 – Oct 31

ItemHours × rateAmount

Design32h × €95€3,040.00

Development18h × €120€2,160.00

Expense · taxi to workshop1€184.00

Subtotal€5,384.00

Tax 10%€538.40

Total€5,922.40

Import time and expensesSend invoice

Invoices

From tracked hours to a sent invoice.

Pick the client, project and date range, import the time and expenses, set the hourly rate and the total is calculated for you. Send it by email with the PDF attached, then mark it paid or record a payment. Budgets and project P&L live in Financials.

Invoice numbers, tax rates and your logo set once

Email templates for invoices, reminders and thank-you notes

Search by number or client, filter by project or status

Expenses

Receipts attached, costs accounted for.

Log an expense as billable or non-billable, choose the client, project, date and category, attach the receipt and submit it. Not finished? Save it as a draft and come back later.

Billable or non-billable, by client and project

Drag-and-drop receipts

Drafts you can finish later

Create expenseBillable

Client

Northwind Traders

Project

Website relaunch

Date

Oct 21

Leave, requested and approved.

Request time off under a policy, pick the dates and choose a full day, the first half or the second half. A manager approves it, you can withdraw it, and owners set the policies and holidays.

Full day, first half or second half

A timeline view of who is out

Policies and holidays set by the owner

Reports

See where the hours actually went.

Run time, time-off, expense and invoice reports. The time report graphs hours by date and lists every project with its duration and amount; click a project to leave it out, or switch to a weekly or detailed view. For dashboards across the business, use Reports.

Time, time-off, expense and invoice reports

Filter by project, client or date range

Weekly and detailed views

Time report ▾📅 Oct 1 – Oct 31WeeklyDetailed

Oct 1Oct 15Oct 31

ProjectDurationAmount

Website relaunch64.5h€6,127.50

Checkout v241.0h€4,920.00

Platform (excluded)18.0h€0.00

TimeTime offExpensesInvoices

Why teams switch

Time tracking that sits next to the work.

Spreadsheets and separate appsKroolo Time Tracking

Logging timeTyped into a sheet afterwardsA timer on the task itself

ApprovalsEmailed for sign-offBuilt-in approval workflow

InvoicingHours copied into billing softwareInvoices built from tracked time

LeaveTracked in a separate toolRequests, policies and holidays

ReportingExports stitched togetherTime, expense, invoice and leave reports

FAQs on Kroolo Time Tracking

How do I track time on a task?

Open your timesheet, click Add Entry and pick the task, then press Play. When you press Stop, the time is added to the timesheet. You can also type the hours, such as 2.5, or set a start and end time.

Can I track time on any task?

You can track time on tasks you have edit or full permissions for.

How are timesheets and expenses approved?

Once submitted, they enter an approval workflow and your manager reviews them. Submissions from admin accounts are approved automatically.

Can I invoice clients from tracked time?

Yes. Create an invoice for a client, project and date range, import the time and expenses, and set the hourly rate; the total is calculated for you. Send it by email with the PDF attached, then mark it paid or record payments.

Can I import or export timesheets?

Yes. Export a timesheet for any date range as a CSV file, or download the template, fill it in and upload it to import entries.

Does Kroolo handle time off?

Yes. Request time off under a policy as a full day, first half or second half. Your manager approves it, and owners set up policies and holidays. A time-off report shows all leave.

Every hour, accounted for.

Start free, or see it on your own projects in a demo.

Book a demo See pricing

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