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PMO software that keeps every project on time and on budget.

Kroolo AI auto-creates project plans, manage workloads, plan team capacity, keep track of financials, detect risks before they escalate - without manual updates or juggling tools or sheets.

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Delivery portfolioPortfolioRisksBudgetWorkloadSynced just now
On track
18
At risk
3
Delayed
1
Budget
2%under
ProjectOwnerProgressBudgetStatus
Website relaunchA
$118k / $140kOn track
Mobile app v2B
$212k / $200kAt risk
Data migrationC
$64k / $90kOn track
Partner programD
$41k / $60kDelayed
Q4 campaignE
$77k / $85kOn track
Kroolo · Strategic Alignment Agent
Watching 24 projects
Partner program is slipping
Dependency blocked 4 days — suggested fix ready
Mobile app v2 is over budget
Spend is 6% above plan this month
Weekly executive update drafted
Review and send to stakeholders
Budget vs actual+6% over
Less manual work
40%
AI-driven project setup and automation reduce repetitive planning and coordination.
Saved per week
12+ hrs
Teams reclaim time by eliminating context switching and status chasing.
AI uptime
99.9%
Multiple LLMs orchestrated intelligently across your workflows.
The problem

Stop Chasing Updates.

Your team was hired to build, not to report on building. Old tools force you to waste time manually updating schedules and checking in with people.

Updating status fields manuallyMoney spent doesn't match the planKroolo AI handles the reporting and planning for you.
Before Kroolo14 unread
✕
Any update on Partner program?
Re: Re: Re: status
✕
Can you send the latest numbers?
Forwarded again
✕
Is the budget still on plan?
Waiting on a reply
✕
Status lives in a spreadsheet
Out of date by the time you open it
With KrooloDelivery portfolio
Website relaunch
Updated automatically
On track
Mobile app v2
Updated automatically
At risk
Data migration
Updated automatically
On track
Partner program
Updated automatically
Delayed
Who it is for

Built for the people who run delivery.

From AI-generated project boards to automated stand-ups, Kroolo transforms how you manage projects.

Your week without Kroolo
Hours lost building plans from a blank page
Status fields updated by hand, again
Risks that live in a spreadsheet nobody opens
With Kroolo
Describe the project or upload a brief — tasks, milestones, dependencies and timelines are generated
Kroolo AI handles the reporting and planning for you
A simple list of risks for every project, with scores and linked solutions
Weekly executive update
Portfolio · Week 43
Drafted by Kroolo
SCHEDULE
2 at risk
BUDGET
2% under
SCOPE
On plan
Top risks
Partner program: dependency blocked 4 days
Mobile app v2: spend 6% above plan
Next milestones
No manual compiling
Kroolo AI handles the reporting and planning for you.
Sent to 8 stakeholders
Always on

Software that does the busywork.

AI agents plan, update and follow up, so teams spend their time on the work that matters.

Meet the agents
Project agent
Reordered the sprint after a blocked dependency.
Finance agent
Flagged a budget overrun before it hit the plan.
Research agent
Summarised 40 customer calls into themes.
One workflow

Control Center for Modern Teams

From the big picture down to the small details, Kroolo brings everything together.

01
AI Planning

Create Projects in Seconds with AI

Stop spending hours building project plans manually. Describe your project or upload a brief, and Kroolo AI instantly generates tasks, milestones, dependencies, and timelines.

AI Project Generator: Create complete project boards with tasks, subtasks, and due dates using text or voice prompts.
Sprints & Epics: Manage agile workflows with sprint overviews, burn-down charts, and epic breakdowns.
Timeline View: Visual project scheduling with drag-and-drop task management across dates.
Describe your project or upload a brief
Relaunch our website in Q4: discovery, design, build, QA and launch, with a team of 6.
Generate projectVoice
Tasks, milestones, dependencies and timelines generated
Website relaunchTasksMilestonesDeps
Discovery
A
Design
B
Build
C
QA
D
Launch
E
“Kick off the vendor onboarding project. Legal review first, then security, then training. Due end of next month.”
Vendor onboardingCreated from voice
LEGAL
Review contract
Nov 4A
Sign NDA
Nov 6B
SECURITY
Security questionnaire
Nov 12A
Pen-test report
Nov 18B
TRAINING
Onboard admins
Nov 25A
Go-live check
Nov 30B
02
Voice Planning

Plan Projects with Your Voice

Skip the boring setup. Use Kroolo AI to turn a voice command or meeting note into a full project board instantly.

Talk to Kroolo; it builds the plan for you.
Creates tasks and due dates automatically.
AI suggests the best timeline for you.
03
Budgeting

Budgeting Built Right In

Stop using separate spreadsheets for money. Project Financials tracks your costs and your work in the same place.

See billable vs. non-billable hours.
Compare your budget plan to actual spending.
Handle hourly or fixed billing easily.
Budget plan vs actualPlanActual
Billable vs non-billable
64%
billable
Billable hoursNon-billable
Client AHourly$18.4k
Client BFixed$32.0k
Internal—$6.1k
Risk matrix
Likelihood →Impact →
Risk registerScored
16
Vendor delivery slips past launch
Mitigation: second vendor on standby
12
Key engineer unavailable in sprint 4
Mitigation: cross-train backup owner
8
Scope creep on partner integrations
Mitigation: change-control checkpoint
04
Risk Management

Catch Risks Early

Don't wait until it's too late. Find and fix problems before they stop your project.

A simple list of risks for every project.
Scores that tell you how bad a risk is.
Link solutions directly to the problems.
05
Workloads

See Who is Busy or Free

Balance the work so no one burns out. See exactly who has too much to do and who is free to help.

Weekly view of everyone's workload.
Drag and drop tasks to balance the team.
Tracks holidays and time-off automatically.
Team capacityWeekly viewTime-off tracked
W1W2W3W4W5W6W7
AAna60%70%80%85%70%50%40%
BBen70%95%120%130%90%60%50%
CChen40%50%60%55%45%50%45%
DDara80%90%100%110%95%85%70%
EEli30%40%45%60%70%80%85%
FFay55%60%50%45%50%55%60%
Homepage QA
Ben is at 130% in week 4
Drag a task to Dara or Eli to balance the team
Delivery dashboard
On track
18
At risk
3
Delayed
1
Under budget
2%
Tasks completed per week
Project health
82%on track
Kroolo AI: Partner program is the main risk. Dependency blocked for 4 days.
06
Dashboards

See Every Project at a Glance

Turn your project data into live dashboards. Track progress, budget and risk in one view, or ask Kroolo AI to build the dashboard for you.

Live charts for progress, budget and risk.
Ask Kroolo AI to build a dashboard in seconds.
Share a view that is always up to date.
Governance-First AI

AI your security team can sign off on.

Kroolo's security architecture ensures that your proprietary business data remains your own. Agents operate within a Private Vector Sandbox that respects internal workspace permissions.

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Read the Responsible AI Framework
Human-in-the-loop
Kroolo acts as your team's most capable assistant, not a replacement. You stay in control with built-in guardrails.
Source-backed
Every decision Kroolo makes links back to your original docs or chats for complete accountability and trust.
Accountable by design
Every action has a named owner, an audit trail, and a chain of responsibility.
Integrations

Connect with Your Favorite Project Management Tools

Integrate with your favorite tools to get the most out of Kroolo. Save hours of your time by eliminating app switching!

AsanaClickUpClickUpJiraJiraNotionTrelloLinearGmailGmailGoogle CalendarGoogle CalendarAsanaClickUpClickUpJiraJiraNotionTrelloLinearGmailGmailGoogle CalendarGoogle Calendar
ZoomConfluenceConfluenceGoogle DriveGoogle DriveFigmaFigmaHubSpotGitHubDropboxZoomConfluenceConfluenceGoogle DriveGoogle DriveFigmaFigmaHubSpotGitHubDropbox
View All Integrations

Ship projects on time, with AI doing the status work.

Plans, risks and reports run themselves, so your team just builds.

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Solutions for other teams