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Project management and AI search for real estate.

Run developments, leasing, property operations and transactions in Kroolo Work. Ask across leases, inspection reports, vendor contracts and tenant threads in Kroolo Search, with every answer cited.

Portfolio projectsLease and transaction workCited answers
Ask KrooloKroolo Search
Which leases expire in the next 6 months and have no renewal task?
Answer
9 leases expire within 6 months, and 4 have no renewal task open. 3 are retail units and 1 is office 1. Leasing managers were notified 2.
1Lease register2Tenant threads
Lease renewalsKroolo Work
Retail units
In negotiation
Office floors
Not started
Residential
On track
The problem

Property work is spread across sites, vendors and paper.

~8 hrs
a week is lost to tasks that could already be automated, by one UK property admin survey.
30%
of work time is spent searching for information.
Today · scattered
Developments
Leases
Maintenance
Contracts
Compliance
With Kroolo · one workspace
DevelopmentsOne project plan with contractors and permits
LeasesRenewal tasks from lease dates
MaintenanceRequests triaged, assigned and tracked
ContractsAsk what a clause says, with the source
ComplianceChecklists and certificates with owners
The platform

One platform runs the work. One finds the answers.

Kroolo Work
Plan, execute and deliver
Sprint progress
Developments and fit-outs as
Lease renewals and transactions
Maintenance and inspection requests
Compliance checklists and certificate
Dashboards
One set of
permissions
Kroolo Search
Ask anything, then act on it
What is blocking this quarter?
3 sourcesCitedPermission-aware
Ask in plain language
Cited answers
Permissions before AI
50+ connectors
Action agents
Use cases

Where Kroolo goes to work.

Six workflows real estate teams run on Kroolo Work and Kroolo Search.

Projects
Every site on one plan

Coordinate design, permits, contractors and handover with milestones, budgets and risks.

Milestones: Permits to handover.
Contractor tasks: Assigned with dates.
Budget view: Plan vs actual.
Development portfolioLive
Sites
7
At risk
2
Late
1
Tower A fit-out
On track
Retail refurb
Watch
Parking works
Delayed
Kroolo Work · the work layer

How property, lease and project work moves.

Four workflows real estate teams run in Kroolo Work.

Development delivery
DesignPermitsBuildFit-outHandover
Automated: Contractor and permit tasks are linked, with budget tracking.
Result: Every site visible from plan to handover.
Lease renewals
Date alertBriefNegotiateApproveSign
Automated: Renewal tasks open from lease dates, assigned to a negotiator.
Result: No expiry missed, and clear deal status.
Maintenance requests
RequestTriageAssignFixVerify
Automated: Requests are triaged by urgency and routed to vendors.
Result: Faster fixes with a full history per asset.
Compliance and inspections
ScheduleInspectFindingsRemediateCertify
Automated: Certificate expiries create tasks ahead of time.
Result: Compliance evidenced at any moment.
Kroolo Search · the data layer

Questions your data answers, with the source attached.

Asset, property and development teams ask across leases, reports and threads and get a cited answer.

Where the data lives
SharePoint
Outlook
Google Drive
Google Sheets
Slack
Microsoft Teams
Kroolo Search
One index across leases, inspection reports, vendor contracts and tenant threads. Permissions enforced at retrieval.
ConnectorsKnowledge graphACLs
What teams get
Cited answers
Every answer links to its source
AI agents
Act within the asker's permissions
Kroolo Work
Findings become tasks with owners
What are the break options for Floor 12?
Answer
The tenant has a break option at year five with nine months notice 1. A rent review applies at the third anniversary, capped at market 2.
1Floor 12 lease2Tenant correspondence
Which leases expire in 6 months with no renewal task?
Answer
9 leases expire within 6 months, and 4 have no renewal task. 3 are retail units and 1 is office 1.
1Lease register
What did the last fire safety inspection find at Tower A?
Answer
Two minor findings: signage in stairwell B and a door closer on level 9. Both were assigned with a 30-day deadline 12.
1Inspection report2Remediation tracker
What is the HVAC vendor's response time commitment?
Answer
Urgent faults are attended within four hours and routine faults within two business days. Credits apply after repeated misses 1.
1HVAC service contract
Work meets data

A lease expiry, handled months before it matters.

Search finds the exposure, Work owns the renewal, and the terms stay findable.

1Kroolo Search
Search finds the exposure

An asset manager asks which leases expire with no renewal. Kroolo lists 4 and cites the register.

2Kroolo Work
Work opens renewals

A renewal task is created per lease with the negotiator and key terms.

3AI agent
Agent prepares the brief

The lease agent extracts break options, rent reviews and arrears into a brief.

4Approver
Approver signs terms

The portfolio head approves the terms in one click.

5Kroolo Search
Search serves the record

Later, ask what was agreed and get the signed lease cited.

The result: Renewals started early, with every term traceable.
AI agents

Meet your new AI team.

Use pre-built agents or build your own with the no-code agent builder. Each one works inside your permissions.

Lease agent

Reads leases, extracts key dates and opens renewal tasks.

Opened 9 renewals
Maintenance agent

Triages requests and assigns vendors.

Triaged 17 requests
Compliance agent

Tracks certificate expiries and chases owners.

Chased 6 certificates
Reporting agent

Prepares monthly owner reports.

Reports ready
Meet the agents
Roles

Built for every role in real estate.

From the portfolio head to the property manager.

Leadership
Every asset and project in one view

See occupancy, spend, projects and risk across the portfolio.

Portfolio view: Assets and projects.
Risk flags: Delays and expiries.
Budget view: Plan vs actual.
PortfolioLive
Assets
42
At risk
5
Late
2
Occupancy
Healthy
Projects
Watch
Compliance
Current
Integrations

Connects to the tools your property teams already run on.

50+ native integrations across file storage, CRM, communication and e-signature.

SharePointOutlookGoogle DriveGoogle SheetsSlackMicrosoft TeamsDocuSignSalesforceHubSpotPower BIZoomTypeformSharePointOutlookGoogle DriveGoogle SheetsSlackMicrosoft TeamsDocuSignSalesforceHubSpotPower BIZoomTypeform
See all integrations
Security and governance

Secure by design. Governed by default.

Your proprietary data stays your own. Agents operate within your workspace permissions, and every action is traceable.

ACL before AI

Permissions are enforced at retrieval, so people only get answers from what they already have access to.

No training on your data

Your content is never used to train models. Tenants are isolated.

Cited and auditable

Every answer shows its sources, and activity is audited by default.

Deploy where you need it

Run on AWS, Azure, GCP or on-prem, with SSO through Azure or Google.

SOC 2ISO 27001GDPRNIST AI RMFISO/IEC 42001EU AI Act
Read the Responsible AI Framework

FAQs on Kroolo for Real Estate

Can Kroolo keep confidential leases and deals restricted?
Yes. Kroolo Search enforces access control lists and role-based access at retrieval, so the AI only sees what the person asking is already allowed to see. Answers cite their sources.
Is our data used to train models?
No. Customer data is not used to train third-party foundation models, and each organisation's data is isolated.
Where can Kroolo run?
Kroolo cloud runs on AWS, with US East as the primary region. You can also run it on Azure, GCP or on-prem, with SSO through Azure or Google.
How long does it take to go live?
Kroolo Search connects to the systems you already use through 50+ native connectors.
Can we bring our own model?
Yes. Kroolo supports bring-your-own-model and key, and routes between Claude, Gemini and GPT.

Run every property with the full picture.

Plan the work and find the answer in one place, so no date or obligation slips.

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