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Project management and AI search for manufacturing.

Run capital projects, maintenance, quality actions and shift work in Kroolo Work. Ask across SOPs, equipment manuals and supplier threads in Kroolo Search, with every answer cited.

Plant projectsMaintenance and qualityCited answers
Ask KrooloKroolo Search
Which purchase orders put Line 4 at risk?
Answer
3 open purchase orders affect the Line 4 retrofit. The motor shipment is 6 days late and blocks commissioning 1. The sensor batch is due before the planned cutover 2.
1Supplier emails2PO tracker
Plant 2 expansionKroolo Work
Civil works
On track
Equipment install
Watch
Commissioning
At risk
The problem

Plant work is planned in too many places.

$1.4T
is lost every year to unplanned downtime by the world's 500 largest companies, equal to 11% of their revenues.
$2.3M
per hour is the cost of unplanned downtime in a large automotive plant.
30%
of work time is spent searching for information.
Today · scattered
Projects
Maintenance
Quality
Work instructions
Suppliers
With Kroolo · one workspace
ProjectsOne portfolio with budget vs actual
MaintenanceIntake forms and recurring schedules
QualityActions with owners and due dates
Work instructionsAsk in plain language, get a cited answer
SuppliersLate orders flagged against the project
The platform

One platform runs the work. One finds the answers.

Kroolo Work
Plan, execute and deliver
Sprint progress
Capital projects
Preventive maintenance schedules and
Quality inspections
Shift tasks
Goals and OKRs
One set of
permissions
Kroolo Search
Ask anything, then act on it
What is blocking this quarter?
3 sourcesCitedPermission-aware
Ask in plain language
Cited answers
Permissions before AI
50+ connectors
Action agents
Use cases

Where Kroolo goes to work.

Six workflows plant teams run on Kroolo Work and Kroolo Search.

Project management
Executive portfolio visibility

Get a high-level view of all capital projects, plant expansions and process improvement initiatives in one dashboard.

ROI tracking: Monitor project budgets vs actual spend across all plants.
Risk management: AI flags projects that have not had updates in 3 days.
Strategic OKRs: See how project completion impacts company-wide efficiency goals.
Plant portfolioLive
Capital projects
9
Expansions
3
No update in 3 days
2
Plant 2 expansion
On track
Line 4 retrofit
At risk
Process improvement
On track
Kroolo Work · the work layer

How plant, supply and quality work moves.

Four workflows manufacturers run in Kroolo Work, connecting capital projects, maintenance and quality actions.

Capital projects and line changes
ScopeProcureInstallCommissionHandover
Automated: Milestones, vendor tasks and permit approvals roll up to one project plan with budget vs actual.
Result: Every plant project visible from one portfolio view.
Preventive maintenance
ScheduleAssignExecuteLogReview
Automated: Recurring tasks are generated per asset, and missed work is escalated to the shift lead.
Result: Planned maintenance completed on time, with a history per asset.
Quality actions (CAPA)
RaiseRoot causeAction planVerifyClose
Automated: Corrective actions get owners, due dates and verification steps from a template.
Result: Quality issues closed with evidence rather than email threads.
Supplier onboarding and audits
RequestAssessAuditApproveMonitor
Automated: Questionnaires, certificates and audit tasks are sent and tracked per supplier.
Result: Approved-supplier status always current.
Kroolo Search · the data layer

Questions your data answers, with the source attached.

Operators, engineers and buyers ask across SOPs, quality records and supplier threads and get a cited answer.

Where the data lives
SharePoint
Microsoft Teams
Outlook
Google Drive
Slack
ServiceNow
Kroolo Search
One index across SOPs, work instructions, supplier threads and quality records. Permissions enforced at retrieval.
ConnectorsKnowledge graphACLs
What teams get
Cited answers
Every answer links to its source
AI agents
Act within the asker's permissions
Kroolo Work
Findings become tasks with owners
What is the changeover procedure for line 3 to the new SKU?
Answer
Follow the seven-step changeover SOP: lock out, clear, swap tooling, verify settings, run first-article check, record and release 1. First-article sign-off is by quality 2.
1Line 3 changeover SOP2First-article checklist
Which supplier shipments are at risk of delay this month?
Answer
4 inbound shipments show delay risk. 2 relate to a port backlog and 2 to a supplier capacity notice 12.
1Supplier threads2Inbound tracker
Which CAPAs are overdue and who owns them?
Answer
6 CAPAs are overdue: 3 in assembly, 2 in packaging and 1 in coating. All have named owners and notices were sent today 1.
1CAPA register
Which assets have had repeated unplanned downtime?
Answer
Three presses show repeat downtime: two on hydraulic faults and one on sensor failures 1. The maintenance plan for these is overdue 2.
1Downtime dashboard2Maintenance log
Work meets data

A repeat failure, from signal to permanent fix.

Search spots the pattern, Work plans the fix, and the learning stays findable.

1Kroolo Search
Search spots the pattern

An engineer asks which assets have repeated unplanned downtime. Kroolo cites the downtime log and maintenance history.

2Kroolo Work
Work raises a CAPA

A corrective action opens with owner, root-cause step and due date.

3AI agent
Agent tracks

The maintenance agent schedules inspections and nudges the owner if a step slips.

4Approver
Quality verifies

Quality verifies the fix and closes the CAPA.

5Kroolo Search
Search keeps the learning

Next time, anyone can ask what fixed it and get the case cited.

The result: Repeat failures eliminated, with the fix recorded for the next team.
AI agents

Meet your new AI team.

Use pre-built agents or build your own with the no-code agent builder. Each one works inside your permissions.

Project agent

Reorders plans after a blocked dependency and keeps owners informed.

Reordered the Line 4 retrofit
Maintenance agent

Triages requests, schedules preventive work and follows overdue tasks.

Scheduled 12 inspections
Quality agent

Tracks corrective actions and chases owners for evidence.

Closed 3 actions this week
Supply agent

Watches orders and flags late deliveries against project dates.

Flagged 2 late orders
Meet the agents
Roles

Built for project visibility.

Empowering the people who plan the work.

Project management
Executive portfolio visibility

Get a high-level view of all capital projects, new plant expansions and process improvement initiatives in one dashboard.

ROI tracking: Monitor project budgets vs actual spend across all plants.
Risk management: AI flags projects that have not had updates in 3 days.
Strategic OKRs: See how project completion impacts company-wide efficiency goals.
Plant portfolioLive
Capital projects
9
Expansions
3
No update in 3 days
2
Plant 2 expansion
On track
Line 4 retrofit
At risk
Process improvement
On track
Integrations

Connects to the tools your plants already run on.

50+ native integrations across project tools, file storage, communication, ticketing and data platforms.

SharePointMicrosoft TeamsOutlookGoogle DriveSlackServiceNowJiraSmartsheetMS PlannerPower BITableauAzure BoardsSharePointMicrosoft TeamsOutlookGoogle DriveSlackServiceNowJiraSmartsheetMS PlannerPower BITableauAzure Boards
See all integrations
Security and governance

Secure by design. Governed by default.

Your proprietary data stays your own. Agents operate within your workspace permissions, and every action is traceable.

ACL before AI

Permissions are enforced at retrieval, so people only get answers from what they already have access to.

No training on your data

Your content is never used to train models. Tenants are isolated.

Cited and auditable

Every answer shows its sources, and activity is audited by default.

Deploy where you need it

Run on AWS, Azure, GCP or on-prem, with SSO through Azure or Google.

SOC 2ISO 27001GDPRNIST AI RMFISO/IEC 42001EU AI Act
Read the Responsible AI Framework

FAQs on Kroolo for Manufacturing

Can Kroolo Search answer from SOPs and equipment manuals?
Yes. Ask in plain language and Kroolo answers from the documents the person is already allowed to open, citing the document and section. Access control is enforced at retrieval.
Is our data used to train models?
No. Customer data is not used to train third-party foundation models, and each organisation's data is isolated.
Where can Kroolo run?
Kroolo cloud runs on AWS, with US East as the primary region. You can also run it on Azure, GCP or on-prem, with SSO through Azure or Google.
How long does it take to go live?
Kroolo Search connects to the systems you already use through 50+ native connectors.
Can we bring our own model?
Yes. Kroolo supports bring-your-own-model and key, and routes between Claude, Gemini and GPT.

See every project before it stops the line.

One place to plan the work and one place to ask, from the plant floor to the executive team.

Explore

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