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Resource management: the right people on the right work.

See who you have, what they are great at, how much they can take on and what they cost. Then staff projects with confidence and keep everyone in a healthy range.

Book a demoExplore Kroolo Work
People
Import+ Add person
DirectoryTeamsSkillsCapacityWorkloadRates
Search people or skills
Team
Engineering24
Design9
Product7
Data6
Marketing8
Location
Singapore12
Europe21
Americas9
Availability
Available18
Partly booked27
Over capacity5
People
54
Avg utilisation
78%
Bench hours / wk
146
Over capacity
5
AR
Aisha Rahman
Senior Designer · Singapore
FigmaUX researchBranding
Design82%
MB
Marco Bianchi
Staff Engineer · Milan
ReactNodeAWS
Engineering104%
PN
Priya Nair
Product Manager · Bengaluru
RoadmapsDiscoveryAnalytics
Product76%
LF
Lena Fischer
Data Analyst · Berlin
SQLPythonTableau
Data58%
TO
Tom Okafor
QA Lead · Lagos
AutomationCypressAPI
Engineering91%
SA
Sofia Alvarez
Project Manager · Madrid
AgileBudgetsRisk
PMO88%
What you manage

Everything about your people, in one place.

People directory
One profile per person with role, team, location, skills and rate.
Access, enforced at retrieval
Finance teamRead
Sales leadsRead, edit
ContractorsNo access
Team composition
See every team by role mix, headcount and cost.
Collect vendor quotesDone
Approve contract termsWaiting
Send to legalTo do
Skills matrix
Know who can do what, and where the gaps are.
Pipeline created, by monthThis year
Aug
Sep
Oct
Nov
Weekly capacity
Working hours, holidays and time off, week by week.
Timesheet, this week62h
Website relaunch32h
Client onboarding21h
Internal ops9h
Rates and costs
Role rate cards and per-person cost for real budgets.
Revenue by regionThis year
EMEA
APAC
AMER
LATAM
Workload
Spot over and under allocation before it hurts.
Pipeline
$1.42M
+18%
Win rate
31%
+4 pts
People directory

Your whole team, one searchable list.

A living profile for every employee, contractor and open role, so nobody has to ask who does what.

Role, team, manager, location and time zone
Skills with proficiency, tags and certifications
Employees, contractors and open roles side by side
PersonRoleLocationSkillsUtilisation
ARAisha RahmanSenior DesignerSingaporeFigmaUX research82%
MBMarco BianchiStaff EngineerMilanReactNode104%
PNPriya NairProduct ManagerBengaluruRoadmapsDiscovery76%
LFLena FischerData AnalystBerlinSQLPython58%
TOTom OkaforQA LeadLagosAutomationCypress91%
SASofia AlvarezProject ManagerMadridAgileBudgets88%
KMKenji MoriBackend EngineerTokyoGoPostgres67%
HLHannah LeeContent LeadLondonSEOEditorial73%
Engineering24 people
Frontend 8Backend 9QA 4DevOps 3
MBKMTOAR93%
Design9 people
Product 5Brand 2Research 2
ARHLLF78%
Product7 people
PM 4Analyst 3
PNSALF81%
Marketing8 people
Content 4Growth 3Design 1
HLPN87%
Team composition

See how every team is built.

Headcount, role mix and utilisation per team, so you can plan hires and rebalance with facts.

Role mix, headcount and full-time equivalents
Org structure with managers and reporting lines
Compare teams on utilisation and cost
Skills matrix

Know who can do what, and where you are thin.

Rate skills by proficiency and see coverage at a glance. Find the right person in seconds, and the gap before it blocks a project.

Proficiency levels per skill and per person
Search by skill to find availability instantly
Coverage gaps highlighted for hiring and training
FigmaReactSQLAWSAgileSEO
ARAisha
MBMarco
PNPriya
LFLena
TOTom
HLHannah
None ExpertGap: AWS has 2 experts
Rate card · FY26USD ▾
RoleBill rate / hrCost rate / hrMargin
Product Designer · Design$95$6235%
Senior Engineer · Engineering$140$8837%
Project Manager · PMO$110$7235%
QA Engineer · Engineering$85$5436%
Data Analyst · Data$100$6634%
Content Lead · Marketing$80$5235%
Roles and rates

Real cost, real margin.

Define roles and rate cards once, override per person or client, and every plan shows true cost and margin.

Bill and cost rates by role, person and client
Multi-currency and rate versions by date
Feeds project budgets and financials automatically
Weekly capacity

Know exactly how much each person can take.

Set working hours per person, then let holidays and time off adjust capacity automatically.

Working days, hours and part-time schedules
Public holidays by location and approved leave
Contractor and part-year availability
This weekMonTueWedThuFriTotal
ARAisha8h8h8h8h8h40h
MBMarco8h8hOff8h8h32h
PNPriya6h6h6h6h6h30h
LFLena8h8h8hHoliday8h32h
TOTomLeaveLeaveLeaveLeaveLeave0h
W42W43W44W45W46W47
AAisha4.8h60% · 3.2h free6.4h80% · 1.6h free7.2h90% · 0.8h free8.0h100% · 0.0h free5.6h70% · 2.4h free4.0h50% · 4.0h free
MMarco7.2h90% · 0.8h free8.8h110% · 0.8h over10.8h135% · 2.8h over10.0h125% · 2.0h over7.6h95% · 0.4h free6.4h80% · 1.6h free
PPriya5.6h70% · 2.4h free6.0h75% · 2.0h free6.4h80% · 1.6h free5.6h70% · 2.4h free4.8h60% · 3.2h free4.8h60% · 3.2h free
LLena2.0h25% · 6.0h free2.4h30% · 5.6h free2.8h35% · 5.2h free4.4h55% · 3.6h free3.2h40% · 4.8h free2.4h30% · 5.6h free
TTom6.4h80% · 1.6h free7.6h95% · 0.4h free10.4h130% · 2.4h over9.4h118% · 1.4h over7.2h90% · 0.8h free6.8h85% · 1.2h free
SSofia6.8h85% · 1.2h free7.2h90% · 0.8h free7.6h95% · 0.4h free7.2h90% · 0.8h free6.4h80% · 1.6h free5.6h70% · 2.4h free
KKenji4.8h60% · 3.2h free5.6h70% · 2.4h free5.2h65% · 2.8h free4.8h60% · 3.2h free4.4h55% · 3.6h free4.0h50% · 4.0h free
Over capacity (above 120%)At or slightly over (100 to 120%)Healthy (40 to 100%)Under-used (below 40%)
Marco is at 135% in W44. Lena has 5.2h free per day.Rebalance
Workload

See overload before it burns out.

A heatmap of every person, every week. Red means over capacity, yellow is at the limit, green is healthy and grey has room to take on more.

Allocation by person, team, project or role
Drag a booking to move work between people
Alerts when someone passes your threshold
Staffing

Request, match, book.

Project managers raise a request for a role and hours. Resourcing suggests the best people by skill, availability and cost.

Hard and soft bookings, with approvals
Match by skills, rate and availability
Placeholders for roles you have not hired yet
Resource request · Project Atlas
2 × Frontend Engineer, 30 hrs/wk, Nov 3 to Jan 30
Open
Best matches by skill, availability and cost
KMKenji Mori
Go, Postgres · TokyoAvailable 32h96% matchBook
MBMarco Bianchi
React, Node · MilanAvailable 6h88% matchBook
ARAisha Rahman
React, Figma · SingaporeAvailable 20h81% matchBook
Billable utilisation
76%
Bench cost / month
$38k
Hiring need Q1
4 roles
Jul
Aug
Sep
Oct
Nov
Dec
BillableNon-billable
Utilisation and forecast

Plan hiring with numbers, not hunches.

Compare billable and non-billable time, see bench cost, and forecast the people you will need next quarter.

Utilisation by person, team and role
Demand versus supply forecast by month
Revenue and cost impact of every staffing move
Ask AI

Staffing answers, in a sentence.

Ask who is free, who has a skill or who is overloaded. AI answers from your live data and can book for you.

Find people by skill, availability and cost
Flag overload and suggest rebalancing
Draft hiring requests from forecast gaps
Who can start on Atlas in November?
Three people match. Kenji Mori has 32 free hours and Go and Postgres skills. Aisha Rahman has 20. Marco is already at 120% in W44.
Book KenjiShow overloaded peopleDraft hiring request
Why teams switch

Resourcing that is tied to the work.

Spreadsheets and standalone toolsKroolo Resourcing
Plan vs realityUpdated by handLive from tasks and time
SkillsA separate sheetOn every profile
Rates and costDisconnectedFeeds project financials
AINot availableBuilt in

FAQs on Kroolo Resourcing

What is in the people directory?
A profile for each person with role, team, manager, location, skills, rates and availability. Contractors and open roles can be added too.
Can I see who is over capacity?
Yes. The workload view shows allocation by person and week, with alerts when someone passes your threshold.
How do capacity and time off work?
Set working hours per person. Holidays and approved leave adjust capacity automatically.
Can I set rates?
Yes. Define bill and cost rates by role, person or client, and they flow into project budgets.
Can I find someone by skill?
Yes. Search or filter by skill and proficiency, and see who is available.

Put your people where they shine.

Start free, or see it on your own projects in a demo.

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