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AI planner: plan your day, week and month inside the work.

Drag tasks onto a calendar beside your meetings, block time, respect dependencies and reschedule in a click. Two-way sync with Google and Outlook keeps every plan honest.

Book a demoExplore Kroolo Work
Today‹ ›Oct 19 – 23, 2026
DayWeekMonthSources ▾✦ Plan my week
Mon 19
0h/8h
Free
Tue 20
2h/8h
2 tasks
Wed 21
5h/8h
3 tasks
Thu 22 Today
7h 30m/8h
Almost full
Fri 23
9h/8h
Over by 1h
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
5 PM
Standup
Standup
Standup
Standup
Standup
Design review: Planner
Google Meet
Draft Q4 roadmap
PlanningFocus
1:1 with Rahul
Risk report for board
Due FriUrgent
Sprint 42 planning
8 guests
Finalise onboarding flow
Budget PlanningsTracking
Hiring debrief
Default prediction model
Depends on Risk report
Compliance review
Blocked by Risk report
Launch checklist
Q4 launch
Weekly product sync
Unscheduled4
Search tasks
⠿ Update API docs
Platform2h
⠿ Customer call notes
Support1h
⠿ Review contract
Legal1h 30m
⠿ Prep demo data
Sales3h
What you can plan

Every plan, in one calendar.

Day, week and month
Zoom from a single day to the whole month.
Pipeline created, by monthThis year
Aug
Sep
Oct
Nov
Task planning
Drag tasks from your list onto the calendar.
Which deals will slip this quarter?
Kroolo AI
4 deals ($84k) have no activity in 14 days.
Time blocks
Protect focus time and set real capacity.
Timesheet, this week62h
Website relaunch32h
Client onboarding21h
Internal ops9h
Dependencies
Plans respect what blocks what.
Review Q3 launch planDone
Sign off budgetIn review
Brief the design teamTo do
Rescheduling
Move one task or a whole day in a click.
This weekScheduled
Mon
Tue
Digest
Wed
Thu
Report
Fri
Meetings
See, join and schedule meetings beside tasks.
Which deals will slip this quarter?
Kroolo AI
4 deals ($84k) have no activity in 14 days.
Day, week, month

Plan at the zoom level you need.

Switch between day, week and month in one click. The plan stays the same, only the detail changes.

Day
Hour by hour, with tasks and meetings together.
8a
9a
10a
11a
12p
1p
2p
3p
4p
Standup
Draft Q4 roadmap
1:1 with Rahul
Default prediction
Week
Balance the load across five days.
Mon 19
0h/8h
Free
Tue 20
2h/8h
2 tasks
Wed 21
5h/8h
3 tasks
Thu 22 Today
7h 30m/8h
Almost full
Fri 23
9h/8h
Over by 1h
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
Draft roadmap
Design review
Risk report
Onboarding flow
Launch plan
Month
See what is coming and spot busy days.
Mon
Tue
Wed
Thu
Fri
Sat
Sun
1
2
3
4
5
6
7
8
9
10
+1
11
12
+2
13
14
15
16
17
18
+3
19
20
21
22
23
24
+1
25
26
27
28
Mon 19
0h/8h
Free
Tue 20
2h/8h
2 tasks
Wed 21
5h/8h
3 tasks
Thu 22 Today
7h 30m/8h
Almost full
Fri 23
9h/8h
Over by 1h
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
Standup
Standup
Standup
Risk report
Onboarding flow
Drop to schedule · 2h
⠿ Update API docs · 2h
Unscheduled4
Search tasks
⠿ Update API docs
Platform2h
⠿ Customer call notes
Support1h
⠿ Review contract
Legal1h 30m
⠿ Prep demo data
Sales3h
Task planning

Drag a task, drop it on a day.

Your unscheduled tasks sit beside the calendar. Drop one on a day and it gets a time slot, with the project, priority and estimate attached.

Unscheduled panel filtered by project and priority
Drop to schedule with the estimate as the block length
Resize a block to change the estimate
Time blocks and capacity

Plan to what you can really do.

Set working hours and see daily capacity fill up as you plan, so nobody is booked for ten hours in an eight hour day.

Working hours, days off and holidays per person
Capacity bar on every day, with over-capacity warnings
Focus blocks and buffers to protect deep work
Mon0h / 8h · Free
Tue2h / 8h · Light
Wed5h / 8h · Busy
Thu7h 30m / 8h · Almost full
Fri9h / 8h · Over capacity
Friday is 1h over capacity. Move “Launch checklist” to Monday?
Dependencies

Plans that know what blocks what.

Link tasks and the planner respects the order. When one slips, everything that depends on it moves with it, and you see the impact.

Finish-to-start links shown on the calendar
Dependent tasks reschedule automatically when a task slips
Warnings when a due date can no longer be met
MonTueWedThuFri
Risk report for board
Compliance review
Board pack
Risk report slipped to Tue. 2 dependent tasks moved automatically.
3 overdue tasksReschedule all
Prep demo data
was Tue · 3hSuggestedThu 10:00
Customer call notes
was Wed · 1hSuggestedThu 15:00
Review contract
was Wed · 1h 30mSuggestedFri 09:30
Move day to tomorrowPush to next week
Rescheduling

When plans change, change them in a click.

Meetings run over and priorities shift. Move one task, a day, or everything overdue into the next free slots.

Suggested slots based on capacity and due dates
Bulk move a day or a week
See what moves before you confirm
Design review: PlannerGoogle Meet
Monday, October 19 · 11:00 to 12:30
Join with Google Meet
5 guests · 1 yes · 4 awaiting
PNRSARMBLF
Design review: Planner · Notes
Meeting notes doc
✦ Summarize
Meetings and calendar sync

Meetings beside the work.

Your Google and Outlook calendars sit in the same view as your tasks, so you plan work around real meetings and never double book.

Two-way sync with Google and Outlook calendars
Join, see guests and open notes from the calendar
Find a time that works for everyone
Scheduling

Find a time everyone can make.

Pick the people and Planner shows when they are all free, including their task load, then books it and adds the meeting link.

Availability across your team and calendars
Meeting rooms, links and agendas in one step
Time zones handled for you
Schedule: Roadmap reviewThu Oct 22 · 60 min
10:0011:0012:0013:0014:0015:00
Priya
Rahul
Aisha
Marco
BestFree
Book Thu 15:00Add Meet link
MonTueWedThuFri
AXAisha
Brand refresh
Design review
MXMarco
Platform migration
Standup + 1:1s
PXPriya
Roadmap
Discovery calls
Board prep
LXLena
Data cleanup
Forecast model
Overlay a teammate's calendar to plan work around them.
Team planner

Plan with the team, not around them.

Overlay teammates to see who is working on what and who is free. Hand a task to someone with room this week.

Team calendar with workload at a glance
Reassign a task by dragging it to another person
Respect leave, holidays and time zones
Ask AI

Plan my week, in one click.

Tell the planner what matters. AI slots tasks into your free time around meetings, due dates and dependencies, and explains its choices.

Auto-schedule tasks into free slots
Protect focus time and respect dependencies
Rebalance the week when something changes
Plan my week around my meetings
Done. I scheduled 11 tasks across Tue to Fri, kept two 2 hour focus blocks, and moved Compliance review after the Risk report it depends on. Friday is now at 7h 30m of 8h.
Review the planAdd focus timeUndo
Why teams switch

A planner that is part of the work.

A calendar app and a task appKroolo Planner
Tasks and meetingsTwo separate appsOne calendar
DependenciesIgnored by the calendarPlans move with them
CapacityGuessedShown on every day
AIExtra add-onBuilt in

FAQs on Kroolo Planner

Can I plan by day, week and month?
Yes. Switch between day, week and month views, and the plan stays the same.
Does it sync with Google and Outlook calendars?
Yes. Two-way sync with Google and Outlook calendars, so meetings and tasks share one view.
How do tasks get on the calendar?
Drag them from the unscheduled panel, or ask AI to plan your week.
What happens when a task I depend on slips?
Dependent tasks reschedule automatically and you see the impact before you confirm.
Can I see my team’s availability?
Yes. Overlay teammates and find a time that works for everyone.

Plan the week you can actually finish.

Start free, or see it on your own projects in a demo.

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