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Procurement intake and contracts: buy smarter, govern every contract.

Run sourcing, supplier onboarding and renewals in Kroolo Work. Ask across contracts, RFPs, policies and supplier threads in Kroolo Search, with permissions enforced at retrieval and every answer cited.

Sourcing and RFPsContract insightCited answers
Ask KrooloKroolo Search
Which supplier contracts auto-renew in the next 90 days?
Answer
9 supplier contracts auto-renew within 90 days. 3 have notice windows closing in 30 days, including the main logistics provider 1. Policy requires a review 60 days before renewal 2.
1Contract register2Procurement policy v3
Logistics tenderKroolo Work
RFP issued
Done
Supplier scoring
In review
Legal and security review
Waiting on supplier
The problem

Supplier data, contracts and approvals are scattered.

~40%
of SaaS spending goes unmonitored, including software bought outside approved channels.
Gartner 2024, cited by Procurement Magazine
59.5%
is the average contract compliance rate, against nearly 75% for world-class teams.
Ardent Partners, cited by Procurement Magazine
60%
less savings leakage was recorded by world-class procurement teams than by their peers.
Hackett Group 2025, cited by Procurement Magazine
Today · scattered
Intake
Sourcing
Contract terms
Renewals
Access
With Kroolo · one workspace
IntakeOne intake form routed to the right buyer
SourcingScored side by side in one project
Contract termsAsk in plain language, get a cited answer
RenewalsTasks with owners before the notice window
AccessEnforced at retrieval, before AI sees anything
The platform

One platform runs the work. One finds the answers.

Kroolo Work
Plan, execute and deliver
Sprint progress
Purchase intake forms
Sourcing and RFP projects
Supplier onboarding checklists
Renewal and savings tracking
Timesheets
One set of
permissions
Kroolo Search
Ask anything, then act on it
What is blocking this quarter?
3 sourcesCitedPermission-aware
Ask in plain language
Cited answers
Permissions before AI
50+ connectors
Action agents
Use cases

Where Kroolo goes to work.

Six workflows procurement teams run on Kroolo Work and Kroolo Search.

Intake
One front door for every request

Collect purchase requests with a form, check them against policy and route them to the right approvers, with a record of every decision.

Intake forms: Capture need, budget and category once.
Approval chains: Route by amount, category and department.
Automations: Notify requesters and escalate stalled approvals.
Purchase requestsLive
New
Laptops, 40 units
$52k · IT
Design agency retainer
$18k · Marketing
In approval
Analytics licences
$48k · Finance
Facilities contract
$95k · Overdue
Approved
Training provider
$9k · PO sent
Cloud reservation
$120k · PO sent
AI agents

Meet your new procurement AI team.

Use pre-built agents or build your own with the no-code agent builder. Each one works inside your permissions.

Intake agent

Checks requests against policy and routes them to the right approver.

Routed 14 requests today
Contract agent

Answers clause questions and flags upcoming notice windows.

Flagged 3 renewals this week
Supplier agent

Chases onboarding documents and expiring certificates.

Chased 5 suppliers
Reporting agent

Drafts the quarterly supplier review from live data.

Draft ready for review
Meet the agents
Roles

Built for every procurement role.

From the CPO to the category buyer.

Leadership
Spend, savings and risk in one view

See sourcing, renewals and approvals across categories without chasing a pack.

Executive dashboards: Savings, compliance and risk status in one place.
AI summaries: Ask Kroolo to "Summarize the logistics tender".
Procurement OKRs: Track savings and compliance goals.
Procurement overviewLive
Live tenders
7
Renewals due
9
At risk
2
Logistics tender
On track
Software renewals
Due soon
Supplier risk reviews
Behind
Integrations

Connects to the tools your procurement team already runs on.

50+ native integrations across file storage, CRM, communication and ticketing.

SharePointGoogle DriveDocuSignSalesforceOutlookSlackMicrosoft TeamsGoogle SheetsZendeskServiceNowJiraPower BISharePointGoogle DriveDocuSignSalesforceOutlookSlackMicrosoft TeamsGoogle SheetsZendeskServiceNowJiraPower BI
See all integrations
Security and governance

Secure by design. Governed by default.

Your proprietary data stays your own. Agents operate within your workspace permissions, and every action is traceable.

ACL before AI

Permissions are enforced at retrieval, so people only get answers from what they already have access to.

No training on your data

Your content is never used to train models. Tenants are isolated.

Cited and auditable

Every answer shows its sources, and activity is audited by default.

Deploy where you need it

Run on AWS, Azure, GCP or on-prem, with SSO through Azure or Google.

SOC 2ISO 27001GDPRNIST AI RMFISO/IEC 42001EU AI Act
Read the Responsible AI Framework

FAQs on Kroolo for Procurement Teams

Can Kroolo find terms across every supplier contract?
Yes. Kroolo Search reads the contracts you connect and answers in plain language, citing the clause. It only uses documents the person asking can already access.
Is our commercial data used to train models?
No. Your content is not used to train models, and each tenant is isolated.
Where can Kroolo run?
Kroolo cloud runs on AWS, with US East as the primary region. You can also run it on Azure, GCP or on-prem, with SSO through Azure or Google.
Can we run RFPs in Kroolo Work?
Yes. Turn an RFP template into a project with workstreams, owners, deadlines and approvals.
Can we bring our own model?
Yes. Kroolo supports bring-your-own-model and key, and routes between Claude, Gemini and GPT.

Make every contract findable.

Give procurement one workspace for intake, sourcing and the terms that govern spend.

Explore

Solutions for other teams