20 Best Team Collaboration Software To Try in 2024

Are inefficient communication methods hindering your team's productivity and impacting your bottom line?

Well, it's time to invest in the best team collaboration software to improve your productivity and foster synergy at the workplace. 

According to research by Peter Gray and Rob Cross, associate professors at the University of Virginia's Business School, up to 85% of effective office time is wasted on ineffective communication practices like meetings, phone calls, and email distribution.

This lack of streamlined collaboration is estimated to cost enterprises a staggering $1 million in annual profits.

For smaller businesses, the impact is equally harmful. In today's digital age, the importance of online collaboration platforms cannot be overstated.

So, which team collaboration software can help your organization overcome these challenges and optimize productivity?

Join us as we explore the top 20 team collaboration software solutions that can transform how your team communicates and collaborates.

 

Top of Form

What is Team Collaboration Software?

Team collaboration software is a digital platform designed to facilitate and streamline how teams communicate, cooperate, and manage projects.

These tools integrate various functionalities such as messaging, video conferencing, task management, and file sharing into a single interface, allowing team members to work together more efficiently regardless of their physical locations.

By consolidating communication and project management into one space, team collaboration software breaks down silos, reduces the need for back-and-forth emails, and keeps everyone on the same page, thereby enhancing overall productivity and project success.
 

20 Best Team Collaboration Software

Some of the best team collaboration software are-:

1. Kroolo - Best for team collaboration 

Kroolo is one the best team collaboration software offering a comprehensive suite of features tailored to meet the needs of modern businesses.

From channel-based communication to AI project management, this project team collaboration software provides the tools necessary to enhance productivity, streamline workflows, and foster collaboration within remote teams.

⏩ All-in-one productivity: Get all your favorite features in one platform

⏩Seamless integrations: Easily integrate your favorite apps without switching workspaces

⏩Instant project creation: Use AI to create projects instantly, embed multiple apps, and manage tasks effortlessly

⏩Workspace management: Visualize all projects in one dashboard, move projects across workspaces effortlessly

⏩Customizable task management: Customize project and task statuses, import boards from favorite apps

⏩AI-powered goal setting: Instantly create and summarize goals, manage sub-goals effortlessly

⏩Efficient documentation: Create and summarize documents instantly, embed apps for contextual reference

⏩Slack-like collaboration: Enjoy Slack-like collaboration within Kroolo Channels for seamless teamwork

Pros

• Kroolo consolidates discussions, reducing email overload
• Tailored tools streamline collaboration and project management
• Seamless communication across time zones

Cons

• Learning curve
• Dependency on internet connectivity

 

2. Brosix - Best for team chat

Via Brosix

Brosix Instant Messenger stands out as a premier solution for team collaboration, emphasizing secure and efficient communication across organizations.

Features

• Offering dedicated communication spaces
• Ensuring that all exchanges are securely encrypted
• Enabling real-time conversations with high-quality audio and video

Pros

• High security
• Comprehensive features

Cons

• Learning Curve
• Cost for premium features is comparatively high

 

3. Flock - Best for team messenger

via Flock

Flock is a cloud-based communication and team collaboration software designed to streamline team interactions and boost productivity in work environments. This platform boosts team efficiency by centralizing communication and resources, cutting down on email exchanges and scattered documents.

Features

• Offers direct and group messaging
• Facilitates face-to-face meetings, regardless of geographical distances
• Allows users to share documents and media easily
• Offers tools for task assignment, deadline setting, and progress tracking

Pros

• Real-time communication
• Comprehensive task management platform

Cons

• Wide range of features may overwhelm newcomers
• Offers limited options for personalization

 

4. Whereby - Best for video conferencing

via Whereby

Whereby is a browser-based video conferencing software team collaboration that is gaining prominence for its ease of use and accessibility.

Unlike many traditional video calling platforms, Whereby does not require users to download an application or software. Users can simply join meetings through a web link, making it highly convenient for participants with diverse tech competencies.

Features

• No downloads or installations required
• Users can personalize their meeting rooms
• Supports sharing presentations or documents directly in the call

Pros

• User-friendly interface
• No account requirement for participants

Cons

• Limited free version
• Fewer Features available

 

5. Box - Best for document management

via Box

Box is a cloud storage service that empowers users to store, share, and manage files from anywhere easily.

Designed with both individual users and businesses in mind, this software for team collaboration facilitates seamless communication across teams by ensuring that documents, media, and other digital assets are secure and accessible.

Features

• Ensures robust security protocols
• Offers integrated tools for editing, sharing, and commenting on documents in real-time
• Easily integrates with hundreds of apps, including productivity tools and enterprise systems

Pros

• Ease of use
• Offers a variety of plans to accommodate
• Advanced security features

Cons

• Pricing can be higher for small businesses or individuals
• Complexity for new users

 

 

6. Guru - Best for knowledge management

via Guru

Guru offers a cloud-based knowledge management solution designed to centralize company information and enable seamless collaboration and sharing among team members. With a focus on ease of access, Guru's interface ensures that relevant information is readily available to employees when they need it, enhancing team productivity and efficiency in the workplace.

Features

• Utilizes AI to suggest relevant content to users based on their activity and queries
• Incorporates a system for regularly verifying the accuracy and currency of stored information to maintain knowledge base

Pros

• Designed for ease of use
• Real-time collaboration
• Effective knowledge distribution

Cons

• Learning curve

 

7. Jotform Sign - Best for e-signature

via Jotform Sign

Jotform Sign is an innovative digital signature tool designed to enhance document workflow in organizations of all sizes. Recognized for its user-friendly interface, Jotform Sign allows users to easily create, send, and collect signed documents online.

Unlike traditional paper-based processes, Jotform Sign streamlines the signing process, making it faster, more efficient, and environmentally friendly.

Features

• Offers a drag-and-drop feature to customize documents with signatures, initials, dates
• Ensures that signatures collected are legally binding and compliant with e-signature laws like ESIGN and eIDAS
• Sends notifications when a document has been viewed or signed

Pros

• Adapts to various use cases, from HR documents to legal contracts
• Enables signing from anywhere, on any device

Cons

• Learning curve for advanced features

 

8. Movavi - Best for video editing

via Movavi

Movavi offers a suite of multimedia tools designed to provide users with a seamless and efficient experience in video editing, screen recording, and photo editing. Its intuitive interface makes it accessible to beginners while still offering advanced features for more experienced users.

Features

• Provides editing tools, effects, and transitions to create professional-looking videos
• The screen recorder is perfect for capturing tutorials, online calls, or streaming videos

Pros

• User-friendly
• Suitable for creating content from YouTube to business presentations

Cons

• Covers the basics but lacks high-end editing features

 

9. Hugo – Best for static site generator

via Hugo

Hugo is a powerful and fast open-source static site generator that transforms plain text into static websites and blogs. It stands out due to its incredible speed, effortlessly managing sites with thousands of pages in seconds.

Features

• Boasts unparalleled build times. Excellent choice for developers working on large projects with tight deadlines
• Users can create content in Markdown, organize it with taxonomies, and apply various themes or custom layouts
• Since websites generated by Hugo are static, they can be hosted anywhere without the need for server-side processing or databases

Pros

• Users can quickly learn and start building a website
• Static websites are inherently secure

Cons

• Steep learning curve for non-developers
• Not suited for projects requiring server-side processing

 

10. Miro - Best for whiteboard & graphic design

via Miro

Miro emerges as a visually engaging online collaborative whiteboard platform designed to empower teams to work more effectively, both in real-time and asynchronously.

By fostering a canvas of infinite possibilities, this remote team collaboration software supports brainstorming sessions, agile ceremonies, and design thinking workflows among its virtual teams.

Features

• Offers a boundless workspace to accommodate projects of any size
• Provides a plethora of templates for user story maps, kanban boards, and flowcharts
• Allows team members to collaborate seamlessly, regardless of their location

Pros

• Enhanced visual collaboration
• Comprehensive integrations

Cons:

• Subscription costs are higher

 

11. WeTransfer - Best for file sharing

via WeTransfer

WeTransfer stands out as an intuitive platform focused on making the sharing of large files as simple as possible. Unlike the comprehensive suite of features in Brosix, WeTransfer maintains a streamlined approach, catering primarily to creative professionals and others who frequently need to share big files.

Features

• Users can send files up to 2GB for free without even creating an account
• Offers the ability to send up to 20GB at once and provides 1TB of storage space for a fee
• Optimized to ensure quick upload and download times, even for substantial files

Pros

• User-friendly
• No account needed for basic use

Cons

• Limited features beyond file transfer

 

12. Zeplin - Best for design workflow

via Zeplin

Zeplin is a collaboration software for teams working on digital product designs, facilitating a smoother transition from design to development.

Features

• Automatically generates style guides like colors, fonts, and dimensions
• Simplifies the process of exporting assets in different formats
• Allows team members to leave feedback directly on the designs

Pros

• Efficiency in handoff
• Consistency in design

Cons

• Dependency on other tools

 

13. Skitch - Best for screen capture

via Skitch

An Evernote-powered application designed for capturing, annotating, and sharing images or screenshots efficiently. It’s an excellent tool for quickly communicating ideas, feedback, or instructions through visual means.

Skitch’s intuitive interface allows users to easily add annotations, shapes, and sketches to images, making it a popular choice among professionals for creating more impactful and clear communications.

Features

• Allows adding arrows, shapes, text, and sketches to images
• Enables users to take screenshots of their desktop, specific windows, or selected areas
• Available on both iOS and Android, facilitating on-the-go annotation and sharing

Pros

• Intuitive interface
• Integration with Evernote

Cons

• Limited to basic editing tools

 

14. LastPass - Best for password management

via LastPass

LastPass is a highly revered password management tool developed to enhance online security and streamline password management across different platforms and devices.

Features

• Securely stores and organizes passwords
• Automates the process of entering passwords and personal information on websites
• Adds an extra layer of security with two-factor authentication (2FA)
• Provides a safe space for storing sensitive personal information beyond just passwords

Pros

• Cross-platform synchronization
• User-friendly interface

Cons

• Dependence on the internet

 

15. Padlet - Best for visual bulletin boards

via Padlet

Padlet is an innovative digital collaboration tool that allows users to create and share content on virtual bulletin boards.

Designed with flexibility in mind, it supports various types of content including text, images, videos, documents, and links, making it an ideal platform for brainstorming, planning, teaching, and more.

Features

• Users can organize content in formats that suit their needs, such as grids, streams, or columns
• Multiple users can contribute to a Padlet simultaneously

Pros

• User-friendly interface
• Privacy and control

Cons

• Limitations in the free version

 

 

16. Fleep - Best for email messenger 

Via Fleep

Fleep combines the functionality of email with the simplicity of instant messaging. It allows businesses and teams to communicate effectively, manage tasks, and share files within a unified platform.

Features

• Enables the creation and tracking of tasks within conversations
• Combines the ease of a chat app with the organization of email
• Offers straightforward file sharing, with a searchable archive and generous storage space

Pros

• Hybrid communication
• User-friendly interface

Cons:

• Limited free version

 

17. Kantata - Best for project management

via Kantata

Kantata is a comprehensive project management and professional services automation platform that caters to the unique needs of creative agencies, consulting firms, and service-based organizations.

With a focus on streamlining operations and enhancing project delivery, Kantata offers a suite of tools designed to optimize resource allocation, project planning, and client management.

Features

• Provides insights into team availability and skill sets
• Offers real-time visibility into project progress, budgets, and timelines
• Enables seamless communication with clients, sharing of project updates, and collaboration on documents
• Integrates project billing, expense tracking, and financial reporting

Pros

• User-friendly interface
• Customizable workflows

Cons

• Complexity for small teams

 

18. Planable - Best for content planning 

via Planable

Planable is a content review and marketing team project collaboration software designed to unite teams around creating, approving, and scheduling social media content.

It excels in providing an intuitive, centralized platform where teams can easily plan, collaborate on, and approve social media posts before they go live.

This tool is especially useful for marketing teams aiming to streamline their workflow and improve the efficiency of their social media operations.

Features

• Offers a calendar view and a grid view that visually represent the scheduling of posts,
• Enables team members to work together seamlessly, with commenting, feedback, and approval workflows
• Keeps track of changes and enables reverting to previous versions of content

Pros

• Streamlined workflow
• Increased transparency

Cons

• Limited analytics
• Learning curve for new users

 

19. Slickplan - Best for website structuring 

via Slickplan

Slickplan, a comprehensive tool designed to assist in the planning and structuring of websites through an intuitive sitemap builder.

It aids in the visualization of website architecture, allowing teams to collaborate effectively and make informed decisions about content hierarchy and navigation flow.

Features

• Offers a user-friendly drag-and-drop interface for building detailed sitemaps
• Integrates content planning features to assign pages, define content types, and organize information architecture
• Supports uploading and linking of design mockups to sitemap elements

Pros

• Enhanced visualization
• Streamlined project management

Cons

• Focus on early website planning stages
• Subscription costs too high for freelancers or small teams on tight budgets

 

20. Jostle - Best for internal communication

  

via Jostle

Jostle is a cloud-based intranet platform designed to simplify internal communications and foster a sense of community within organizations.

Unlike traditional intranet solutions, Jostle emphasizes user-friendliness and engaging design to ensure high adoption rates among employees.

Features

• Offers a central space for sharing company news, updates, and achievements
• Provides a secure repository for storing and sharing essential documents
• Facilitates the planning and promotion of company events

Pros

• Enhances employee engagement
• Improves internal communication

Cons

• Customization limitations
• Cost seems higher for smaller organizations with tight budgets

 

Why Kroolo is the Best Team Collaboration Software?

Here are some of the uncommon reasons to choose Kroolo to foster team collaboration at your workplace -:

1. Channel creation and management

Kroolo empowers users to create dedicated channels for different projects, departments, or topics, allowing for organized and focused discussions. Team members can easily join channels relevant to their work and stay updated on relevant conversations.

2. Threaded conversations

Say goodbye to cluttered email threads and fragmented discussions. Kroolo centralizes conversations within threads, enabling users to reply, forward, react, and attach files directly within the context of the discussion. This fosters clarity and ensures that important information remains easily accessible.

3. Direct messaging

Need to collaborate with a specific team member privately? Kroolo's direct messaging feature allows for seamless communication with the ability to attach files, add reactions, share thread links, and more. It's the perfect solution for quick discussions or one-on-one collaboration.

4. Slack-like experience + project management

Kroolo goes beyond simple communication tools by seamlessly integrating project management features. Team leaders can effortlessly manage projects, assign tasks, set deadlines, and track progress—all within the same platform. This convergence of collaboration and AI project management streamlines workflows and enhances efficiency.

 

Key Benefits of Kroolo Team Collaboration Software

Some of the key benefits of using Kroolo team collaboration software are -:

1. Effortless team management

Simplify team building and roles with Kroolo. Customize workspaces, define roles, and streamline onboarding for smooth collaboration

2. Controlled access

Assign specific roles like Owner, Manager, Member, or Guest to team members. Tailor permissions for efficient collaboration and workflow management

3. Centralized communication

Kroolo serves as a centralized hub for team communication. Create channels easily, invite members, and engage in discussions seamlessly

4. Personalized collaboration

Enjoy tailored communication through direct messages on Kroolo. Seamlessly connect with team members for relevant and efficient conversations

5. Organized discussions

Kroolo enables threaded conversations within channels, promoting organized and focused communication. Reply, forward, and attach files within threads for clarity

6. Efficient collaboration

Whether through channels or direct messages, Kroolo ensures efficient collaboration. Share files, react, and discuss projects seamlessly for enhanced teamwork