project management software for education
Project Management

5 min read

10 Must-Known Project Management Software for Educational Institutions


Apr 2024


Hey, have you heard about project management software for education institutions🏨?

It's like the secret weapon in the ever-evolving world of education.

Surprisingly, according to the Global Education Project (2023), only 64% of schools and universities have jumped on the bandwagon with these tools. That's a pretty decent number, but it also means a chunk of institutions are missing out on these resources' full potential.

This gap in adoption? It's like leaving money on the table – a missed opportunity to supercharge operational efficiencies and pump up those educational outcomes🥳.

So, if you're gearing up to make a savvy investment in project management software for education, we've got the ultimate list for you📃.

These tools are real game-changers, and we're about to spill all the details📝.

So, let's get started! 🚀


How to Choose the Right Project Management Software for Education?

Here are some of the key factors to consider before investing in the right project management software for education -:

project management software for education

1. Alignment with educational goals and processes

Look for project management software that aligns with the specific goals🎯and processes of education management. Choose a platform that offers customizable features to adapt to the unique requirements of lesson planning📖, curriculum development, student assessment, and administrative tasks📄.

This alignment ensures that the software effectively supports the educational mission and objectives of the institution.

2. Comprehensive collaboration and communication tools

Prioritize software with comprehensive collaboration and communication tools🧑‍🤝‍🧑designed to facilitate seamless interaction among educators, administrators, students, and other stakeholders. Seek features such as real-time messaging📩, file sharing, task commenting, and discussion forums🗣to promote teamwork, transparency, and engagement.

3. Scalability and flexibility for growth

Choose a project management solution that offers scalability and flexibility to accommodate the evolving needs of education management📔Ensure that the software can scale with the growth of the institution and adapt to changing requirements over time.

Look for flexible pricing plans, customizable workflows, and robust support options to support long-term success🏆and sustainability.

4. Integration with educational systems and tools

Select software with integration capabilities that seamlessly connect with other educational systems and tools commonly used in the institution.

Seek integrations with learning management systems (LMS), student information systems (SIS), academic databases, communication platforms, and productivity toolsto create a cohesive digital ecosystem.

This reduces administrative burden and enhances efficiency across various educational processes.


project management software for education


10 Must-Known Project Management Software for Education Institutions

1. Kroolo

project management software for education

Kroolo stands out as the best choicefor educational institutions seeking an efficient project management tool. Its versatility, customization options, and user-friendly interface make it an ideal solution👍for educators, administrators, and students.

Here's how you can leverage Kroolo and its project power for your educational institutions-:

  • Multiple views and flexibility

Kroolo provides various views like List, and Kanban allowing educational institutions🏢 to create and organize projects in a way that suits their specific needs. This flexibility is crucial for managing diverse projects efficiently.

  • Dashboard consolidation

With the dashboard feature, Kroolo allows users to bucket projects🥅, providing a consolidated view for better project visualization and tracking. This feature streamlines project management by offering a centralized hub for updating project priorities, statuses, due dates📅, budgets, and dependencies.

  • Privacy settings

Kroolo understands the importance of privacy 🔏in educational settings. Users can choose between Public or Private settings, ensuring secure and efficient collaboration within the institution.

  • Filtering options

The platform offers powerful filtering options based on priority, status, dates, owner, and more. This ensures that educational institutions can tailor project views👀to focus on specific criteria, improving efficiency and clarity.

  • Seamless Integrations

Integrates seamlessly with popular project management tools like Asana, Trello, ClickUp, Wrike, Monday, & more. This feature enables educational institutions to consolidate all productivity needs in one platform, streamlining workflows💻and eliminating the hassle of using multiple tools. Enjoy 20+ integrations without paying any subscription fee!🪄


  • There can be an initial learning curve🪝for users who are not familiar with project management software. However, with proper training and guidance, this limitation can be overcome.


2. GanttPro

GanttPro project management software for education

via GanttPro

GanttPro is truly a game-changer in project management, reshaping the way you handle projects📚. The user-friendly interface & comprehensive features make planning and tracking tasks a breeze🍸.

The Gantt chart view provides a clear visualization of project timelines,dependencies, and milestones, facilitating efficient resource allocation. It's a powerful and indispensable tool💪for any educational institution, delivering outstanding results.😃


  • Visually plan and manage project timelines
  • Real-time collaboration, allows teams to work together seamlessly
  • Efficiently allocate and track resources
  • Establish relationships between tasks for accurate planning
  • Connects with popular tools like Google Calendar, Slack, and Trello


  • Have a steeper learning curve for users unfamiliar with Gantt charts


3. Airtable

Airtable project management software for education

via Airtable

You'll love Airtable for its exceptional fusion of spreadsheet and database functionalities.🤩The intuitive interface, robust customization, collaborative features, seamless integrations, and powerful reporting make data handling a breeze.🍷

It's become an invaluable asset for our team, boosting efficiency and instilling confidence in our data-driven decisions.

The vibrant UI, simple UX, and extended functionalities, such as linking records and interface dashboards, position Airtable as a leading player🥅in the database management industry.


  • Tailor workspaces to meet specific project needs and adapt to various educational tasks
  • Enhance task tracking with a visual Kanban board for an organized project overview
  • Offers real-time collaboration among educators & students


  • Does offer a Gantt block, it may not be as feature-rich as dedicated Gantt chart tools


4. TimeCamp Planner

project management software for education

via TimeCamp Planner

TimeCamp Planner formerly known as HeySpace is a versatile project management and team collaboration tool designed to streamline task management and communication📳. It provides an intuitive platform for organizing tasks on customizable boards, making it easy for educators to manage various teaching and administrative responsibilities.

This platform integrates chat functionality and real-time communication📲among educators and teaching teams🧑‍🤝‍🧑, fostering seamless collaboration on lesson plans, or projects.


  • Centralized notification, task importing, filters, and searches
  • Offers calendar integrations for efficient workload & schedule management
  • Offers multi-platform accessibility


  • Prioritizes simplicity, lacking some advanced project management functionalities


5. nTask

nTask project management software for education

via nTask

nTask stands out as an excellent project management software for educational institutions due to its seamless management of issues and risks.

With hassle-free issues management, users can effortlessly track issue progress, assign severity, and link issues with tasks or projects.💹

The platform also provides a robust risk management feature, allowing users to evaluate risk impact through risk matrices, mitigation plans, and timely risk updates.🧑‍💻

Furthermore, nTask facilitates the creation of visually precise reports, offering an easy-to-digest overview of tasks, projects, issues, KPIs, and other variables.


  • Versatile and feature-rich platform
  • Offers to-do lists to keep track of lessons, classes, assignments, and workload
  • Provides a graphical representation of tasks, dependencies, and milestones


  • Can be a bit confusing to add projects, especially when multiple projects are involved


6. Flowlu

Flowlu project management software for education

via Flowlu

Flowlu stands out as an excellent project management software for educational institutions, offering a range of features tailored to enhance project management efficiency🌟. Its project board provides a visual overview of project progress, stages, and milestones🥇.

This transparency allows for a quick understanding of each project's status at a glance, facilitating effective management of multiple projects concurrently.📕

It offers a real-time overview of project progress📊, key milestones, deadlines, budget status, and time spent on tasks. This feature enables educators to stay informed and in control of their projects, fostering efficient project performance evaluation👁.


  • Offers customizable project workflows
  • Offers kanban board feature to visualize project work & prioritize tasks
  • Facilitates cash flow management by forecasting project revenue, & monitors project profitability


  • Subtasks are not properly nested and all subtasks are on the same level
  • Not fully translated


7. Scoro

Scoro project management software for education

via Scoro

Scoro offers valuable features that make it a suitable project management software for educational institutions.🏛

By managing projects, finances, and resources in a single system, Scoro provides educational institutions with comprehensive visibility and control over their operations️🔩.

With the ability to estimate scope, plan projects, track & measure results, and issue invoices,📜Scoro enables educators to effectively manage the entire project lifecycle.


  • Handles project estimation, planning, tracking, and invoicing in one system
  • Identify resource shortages and workload imbalances to make proactive decisions
  • Make informed decisions with real-time project and performance data


  • Users unfamiliar with complex project management tools may experience a learning curve


8. Podio

Podio project management software for education

via Podio

Podio stands out as an excellent project management software for educational institutions, especially for eLearning professionals, due to its versatile features and collaborative capabilities.

As an eLearning professional, you can collaborate in real-time with classmates,🫂coordinate study groups, and organize research seamlessly.

The platform allows for easy creation of web forms, streamlining the collection of hassle-free research data👨‍🎓, and consolidates all documents in one accessible location📂with unlimited storage capacity. 


  • Enables the establishment of clearly defined roles within the educational team
  • Allows accessibility from both web and mobile devices, promoting flexibility
  • Enhances understanding through visual representation of project data
  • Facilitates real-time communication through an integrated chat feature


  • The steep learning curve for new users
  • Permissions get confusing when using multiple workspaces


9. Nutcache

collaborative project management software

via Nutcache

Nutcache stands out as a comprehensive project management solution, making it well-suited for educational institutions. 😇It covers the entire project delivery lifecycle, providing a holistic approach to project management needs in educational settings.

With a core emphasis on time tracking and billing, Nutcache facilitates efficient management of resources and accurate invoicing, crucial for educational projects.

This online tool for project management boasts a visually appealing user interface, contributing to an intuitive and easy-to-use platform for educators and staff.👨‍🎓


  • Offers integrated billing to track project expenses & financial processes
  • Supports integration with popular tools like Quickbooks Online and Zapier


  • Can be expensive for small teams
  • Some notifications miss out on the calendar


10. Cage

Cage project management software for education

via Cage

Cage stands out as an ideal project management software for educational institutions, particularly in the eLearning landscape. By streamlining team communication, 🧑‍🤝‍🧑collaborative media reviews, and asset management, Cage significantly enhances productivity for eLearners.

The ability to attach annotations directly to various file formats, including images, 📺video, audio, 📄PDFs, and more, provides a comprehensive platform for multimedia collaboration.

The platform's seamless organization of projects and teams in one place. This ensures that educators and learners have a clear overview of tasks, 🗃files, discussions, and project progress.💹


  • Easy to attach annotations directly to images, video, audio, PDFs, and over 150+ popular formats
  • Organizes and manages projects and teams in one place


  • Users may experience a learning curve when initially navigating and utilizing the platform


project management software for education


Choose the Best Fit for Your Resources with Kroolo

So, wrapping it up, project management software for education institutions is the superhero we need in this ever-changing education world. It's not just about making projects easier; it's about making them ace-worthy.

These tools not only streamline processes and foster better communication but also ensure that projects are completed within their scope, budget, and timeline.

As the educational sector continues to evolve with the digital age, the adoption of project management software is set to become a standard, propelling institutions towards achieving their goals🎯with greater efficiency and success.

P.S.: Invest in the best project management software to invest in your invaluable resources!

Sign up with Kroolo and let's get started!🚀


Project Management